MORENO VALLEY, California
Norco, California
El Cajon, California
Yuba City, California
Posted: 27-Jun-25
Location: Berkeley, California
Type: Full Time
Salary: $111,437 - $135,177 Annually
Categories:
Preferred Education:
Internal Number: 2025-06-18
BASIC FUNCTION:
Organize and oversee payroll operations and activities to assure District employees are paid in an accurate and timely manner; review, edit, approve and process the Districts payroll runs; coordinate, oversee and participate in the preparation and maintenance of a variety of automated and manual records and reports related to the payroll function; train and evaluate the performance of assigned personnel.
REPRESENTATIVE DUTIES:
ESSENTIAL DUTIES:
• Organize and oversee payroll operations and activities to assure District employees are paid in an accurate and timely manner; oversee the processing of payroll-related forms and applications; review, edit, approve and process the Districts payroll runs; assure payroll activities comply with established laws, codes, regulations, policies and procedures.
• Coordinate, oversee and participate in the preparation and maintenance of a variety of automated and manual records and reports related to the payroll function; review information for accuracy, identify discrepancies, make corrections and resolve problems as necessary; assure accuracy of personnel information.
• Train and evaluate the performance of assigned personnel; interview and select employees and recommend transfers,
reassignment, termination and disciplinary actions; assign employee duties and review work for accuracy, completeness and compliance with established requirements.
• Oversee and coordinate communications, information and personnel to assure smooth and efficient payroll activities; establish payroll time lines and priorities; assure proper and timely resolution of payroll discrepancies, issues and conflicts.
• Review, reconcile, process, and submit District payroll tax returns, W2s, and PERS, STRS and TSA retirement reports.
• Coordinate payroll functions with various governmental agencies and outside organizations; coordinate and assure proper processing, application and maintenance of employee benefits, insurance enrollments, billing information, taxes and employee deductions.
• Provide consultation concerning payroll processes, policies and procedures; respond to inquiries, resolve issues and conflicts and provide technical information concerning calculations, pay rates, benefits, taxes and leave; investigate and resolve payroll discrepancies.
• Oversee and participate in the input of payroll, payroll tables, personnel and related data into an assigned computer system; maintain various automated records; initiate queries and generate computerized lists and reports; assure accuracy of input and output data.
• Oversee and participate in the preparation and maintenance of a variety of records and reports related to employee information, time sheets, pay rates, salary adjustments, retirement, workers compensation, payroll data, attendance and assigned duties.
• Participate in special District payroll projects including bonus payments, retro-active salary changes, reports, reconciliations and retirement research.
• Make recommendations to appropriate personnel regarding other payroll-related matters and processes including changes or enhancements to automated system, contract or pay issues, and health deduction processing issues.
• Operate a variety of office equipment including a computer and assigned software.
• Attend and conduct a variety of meetings as assigned.
OTHER DUTIES:
Perform related duties as assigned.
KNOWLEDGE OF:
Organization and direction of payroll operations and activities.
Advanced principles and techniques involved in payroll preparation and processing.
Tax withholding, voluntary deductions, garnishments and supplemental insurance.
Preparation, maintenance, verification and processing of payroll records and reports. Generally accepted accounting principles, practices and procedures.
Preparation, review and control of assigned accounts.
Organizational payroll policies and objectives.
Financial and statistical record-keeping techniques.
Preparation of financial statements and comprehensive accounting reports.
Applicable laws, codes, regulations, policies and procedures.
Advanced payroll functions of an educational organization.
Principles and practices of data processing.
Principles and practices of supervision and training.
Technical aspects of field of specialty.
Operation of a computer and assigned software.
Oral and written communication skills.
Interpersonal skills including tact, patience and courtesy.
Arithmetic computations.
ABILITY TO:
Organize and oversee payroll operations and activities to assure District employees are paid in an accurate and timely manner.
Coordinate, oversee and participate in the preparation and maintenance of a variety of automated and manual records and reports related to the payroll function.
Train and evaluate the performance of assigned personnel.
Coordinate communications, information and personnel to assure smooth and efficient payroll activities.
Assure proper and timely resolution of payroll discrepancies, issues and conflicts. Monitor, audit, adjust and reconcile payroll data.
Identify, investigate and resolve financial errors and discrepancies.
Compare numbers and detect errors efficiently.
Participate in the development and implementation of payroll system enhancements.
Interpret, apply and explain laws, codes, rules, regulations, policies and procedures.
Establish and maintain cooperative and effective working relationships with others.
Operate a computer and assigned office equipment.
Determine appropriate action within clearly defined guidelines.
Meet schedules and time lines.
Work independently with little direction.
Plan and organize work.
Make arithmetic computations with speed and accuracy.
Prepare detailed and concise records, files and reports.
EDUCATION AND EXPERIENCE:
Any combination equivalent to: associate's degree in accounting or related field and five years increasingly responsible payroll experience.
WORKING CONDITIONS:
ENVIRONMENT:
Office environment.
PHYSICAL DEMANDS:
Dexterity of hands and fingers to operate a computer keyboard.
Seeing to read a variety of materials.
Hearing and speaking to exchange information.
Bending at the waist, kneeling or crouching to retrieve and file materials.
Sitting for extended periods of time.
