SUMMARY

Under general supervision, performs a variety of highly technical and analytical fiscal functions in support of the district's administrative grants and entitlements; assists in the District's grant planning and management process; provides specialized functions in the analysis, tracking, processing, and reporting of financial and budgetary transactions requiring a thorough knowledge of district accounting and grant reporting policies, procedures, and requirements.

REPRESENTATIVE DUTIES

• Reviews, analyzes, and evaluates financial aspects of unrestricted and restricted categorical, grant, and entitlement accounts, and/or transactions related to fiscal planning, monitoring and reporting.
• Prepares and monitors budgets in accordance with appropriate funding guidelines, laws, and District policies.
• Compares actual figures/expenditures to program commitments and timelines, calculates present and projects future costs of program changes or modifications, and develops periodic cost analyses as required.
• Coordinates, monitors and schedules expenditures according to established timelines; follows up accordingly.
• Calculates costs related to financial proposals, grants, and contracts to determine fiscal impact.
• Monitors, maintains, and controls the financial aspects of assigned federal, state, and local grants and programs.
• Monitors and researches expenditures and statistics for assigned grant projects.
• Compiles statistics and tracks expenditures to complete and file reports and billings to appropriate agencies.
• Coordinates the preparation of financial reports for assigned projects/programs.
• Ensures coordination between budgeting systems and grant management systems.
• Initiates computerized listings of District and grant funded personnel for use by Human Resources, Accounting and Education Services Departments.
• Analyzes, prepares, and reviews data for financial reports; analyzes monthly general ledgers; prepares journal entries  
• Performs technical accounting functions to close grants at the end of the fiscal year.
• Assists in developing and implementing controls for fiscal accountability; assists administrators and other District personnel with grant and contract budget developement, monitoring, and reporting. 
• Serves as a resource to provide information or research and resolve problems related to grant or contractual fiscal planning and commitments.
• Reviews and approves District restricted grant and contractual budget transfers, ensuring proper account coding and verifying availability of funds; sets up new accounts following applicable accounting standards. 
• Attends a variety of meetings and conferences. 
• Performs special assignments and analysis as requested. 
• Performs other related duties similar to the above in scope and function as required.

MINIMUM QUALIFICATIONS

 Knowledge of 

• Practices and procedures of position control/position budgeting, encumbrance accounting, and governmental accounting.
• Computer based systems, methods and procedures; office management procedures, methods, and systems.
• Financial and statistical record-keeping methods.
• Operation of standard office machines and equipment including adding machines, calculators, copiers, computer terminals, etc.
• Spreadsheet and word processing software.
• Methods, practices and procedures used in accounting and financial record keeping. 
• Arithmetic processes including addition, subtraction, division, multiplying and percentages.
• Applicable district, county, state and federal policies, laws, rules and regulations.
• Effective communication both orally and in writing.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Current office practices, procedures and equipment.
• Interpersonal skills using tact, patience and courtesy.

EMPLOYMENT STANDARDS

 Education

• Associates Degree required
• Bachelor’s Degree preferred

Experience

• Five years’ experience in financial, accounting, or other related work

Ability to

• Perform responsible and technical duties related to accounting for categorical, grant, and other restricted
• Plan and organize work to meet established timelines
• Read, interpret, apply and explain policies, regulations, legal requirements related to grants and
• Operate computer equipment and a variety of other office equipment/software, including spreadsheet and word processing
• Prioritize workload and conflicting demands.
• Use time management techniques to organize and prioritize
• Communicate effectively orally and in writing.  
• Maintain confidentiality of sensitive and privileged information. 
• Perform complex arithmetical calculations with speed and accuracy.
• Understand and follow oral and written directions.
• Establish and maintain cooperative and effective working relationships with fellow employees and members of the public. 
• Maintain financial records. 
• Maintain a high level of professionalism.
• Routine clerical tasks.
• Respond to inquiries with patience, tact and accuracy.

About Azusa Unified School District

Azusa Unified School District serves approximately 7,000 students; including preschool to adult age students. The district offers a benefits packages and employs around 1,200 individuals.

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