CASBO Career Center

Job Title:        Assistant Superintendent of Business Services 

Job Purpose Statement/s:

Under the direction of the Superintendent, the Assistant Superintendent of Business Services implements and maintains fiscal operations, and other assigned programs and services; assures compliance with policies established by the Board of Trustees and with local, state, and federal laws and regulations; provides written support and conveys information as a resource to other school personnel, the Board of Trustees, and other school districts; and maintains adequate staffing to ensure objective of programs and services are achieved within the budget. 

Essential Job Functions:

• Manages and directs all business services operations, plans; organizes, controls, coordinates and directs the staff working in the following areas: Maintenance and Operations, Purchasing, Payroll, Transportation, Child Nutrition Services, Risk Management, Data Processing, Management Information System (MIS), and Fiscal Services;

• Plans, implements, and administers the District’s Risk Management program including worker’s compensation, property, liability, student accident insurance and safety; assures District compliance with CAL-OSHA regulations, and federal, state, and local laws;

• Provides the Board of Trustees and the Superintendent with information and data to support recommendations and decisions; informs the Board and Superintendent of matters related to long-range fiscal planning and necessary policy changes;

• Develops and prepares the annual budget for the District; assists with the preparation of various District departmental and site budgets; analyzes and reviews budgetary and financial data; controls and authorizes expenditures in accordance with established limitations;

• Prepares and administers of the District budget and ancillary state and federal financial reports; and coordinates and manages all matters related to the external auditing of all fiscal aspects of programs and offices in the District;

• Provides leadership in improving operating costs to assist the District in containing costs without negative impact on the educational programs;

• Serves as the District fiscal liaison to local agencies, including city, county, and state agencies;

• Participates as a member of the District’s collaborative bargaining team for collective bargaining with both certificated and classified bargaining units;

• Supervises, develops, and evaluates the performance of assigned staff; makes employment recommendations; recommends transfers, reassignment, termination and disciplinary actions; plans, coordinates and arranges for appropriate training of Business Services staff;

• Maintains pupil accounting procedures, records and plans for pupil projections;

• Attends Board of Trustees meetings and prepares Board agenda items presents reports and provides technical counsel to the Boards as requested by the Superintendent; reviews and presents Board items affective the operations of Business Services;

• Attends a variety of meetings; chairs or serves on assigned committees; presents to community groups and at meetings; serves a member of the Superintendent’s Council;

• Negotiates contracts with outside organizations such as auditing, finance, legal and others;

• Directs the preparation and maintenance of a variety of narrative and statistical reports, records and files related to assigned activities; prepares budgets, financial, tax, attendance and other reports as assigned;

• Provides for professional growth through active membership and participation in professional organizations; maintains current knowledge of new procedures and legislation in the areas of school business and finance;

• Plans and directs the District transportation programs, including maintenance of buses and other District vehicles;

• Directs staff and has oversight responsibility of the District’s modernization program;

• Performs other related duties as assigned

Job Requirement—Qualifications:

      Education and Experience Required:

Any combination equivalent to:

• Master’s degree in business or public administration, finance or related field;
• Five years comprehensive professional administrative experience in school business areas;
• A minimum of two years of managerial experience

Skills, Knowledge and/or Abilities Required:

• Applicable federal, state, and local laws, codes, regulations, and policies related to assigned activities;
• Modern management, fiscal and business policies, practices, and procedures;
• Accounting and auditing principles and practices;
• Principles and practices of administration, supervision and training;
• Public speaking techniques;
• Bargaining unit contracts and negotiation techniques;
• District organization operations, policies and objectives;
• Budget preparation and control;

Skills, Knowledge and/or Abilities Required: (Continued)

• Direct and participate in the development of policies, procedures and fiscal decisions;

Position Description—Assistant Superintendent of Business Services

• Knowledge of school finance and budget development, implementation and monitoring of accounting and auditing theory and practice;
• Develops, reviews, and approves the preparation of annual budgets for District departments and county school districts;
• Interprets and applies provisions of State Education Code and various regulatory agencies;
• Assembles and analyzes data and makes appropriate recommendations;
• Communicates effectively both orally and in writing to exchange information;
• Reads, interprets, applies, and explains rules, regulations, policies and procedures;
• Establishes and maintains cooperative and effective working relationships with others;
• Analyzes situations accurately and adopts and effective course of action;
• Works independently with little direction;
• Plans and organizes work;
• Prepares comprehensive narrative and statistical reports;
• Directs the maintenance of a variety of reports and files related to assigned activities;
• Exchanges information and makes presentations;
• Reads a variety of materials;
• Abilities to sit for prolonged periods, maintain and verify completeness of records; meet schedules and deadlines;
• Skills and dexterity to operate PC applications, including the District’s standards: Windows, Microsoft Work applications, and telecommunications (e-mail through GroupWise, intra/internet, etc.)

Licenses, Certifications, Bonding, and/or Testing Required:

• Criminal Justice Fingerprint Clearance
• Valid California Driver’s License
• Valid Tuberculosis Clearance

Reports to:                 Superintendent

Evaluated by:            Superintendent

Salary Placement:     Contract with the Board of Trustees

Work Year:               225 Days

Evaluation:                Performance of this position will be evaluated in accordance with the administrative evaluation process.

Board Approved:      July 16, 2002

Job Requirement—Qualifications:     

      Education and Experience Required:

Any combination equivalent to:

• Master’s degree in business or public administration, finance or related field;
• Five years comprehensive professional administrative experience in school business areas;
• A minimum of two years of managerial experience

Skills, Knowledge and/or Abilities Required:

• Applicable federal, state, and local laws, codes, regulations, and policies related to assigned activities;
• Modern management, fiscal and business policies, practices, and procedures;
• Accounting and auditing principles and practices;
• Principles and practices of administration, supervision and training;
• Public speaking techniques;
• Bargaining unit contracts and negotiation techniques;
• District organization operations, policies and objectives;
• Budget preparation and control;
• Direct and participate in the development of policies, procedures and fiscal decisions;

About Berryessa Union School District

About the Employer Berryessa Union School District is located in the heart of Silicon Valley, nestled against the northeast foothills in San Jose, California. The District serves a community of approximately 45,000 homes and has about 7,200 students enrolled in kindergarten through eighth grade. More than 700 certificated and classified Berryessa employees work daily at 10 elementary schools and three middle schools as teachers, administrators, and other support staff. Challenging educational programs, standards-based curriculum, and a strong commitment to excellence produce high pupil achievement. Our pupils master relevant skills and consistently score above average on state and national tests. Our students attend high school in the East Side Union High School District. Representing a beautiful spectrum of ethnic and cultural backgrounds, Berryessa pupils experience a well-coordinated curriculum that reflects the commitment to helping each student achieve her/his potential and interests. Support for all of our students gives each student the opportunity to be a successful learner. We also provide specialized programs in instrumental and choral music, the arts, and physical e...ducation and sports. We have a proud tradition of success for all students and encourage you to browse our site for information about programs and successes.

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Connections working at Berryessa Union School District