CASBO Career Center

Basic Function

Under minimal direction, accurately performs a variety of fiscal administrative tasks, including budget preparation, monitoring and reporting; and clearly communicates information to the Superintendent, Board, employees and public.

Essential Job Function

• Works as part of a team to provide leadership and support to the Superintendent to meet District goals and objectives
• Prepares the annual operating budget in support of District goals and objectives
• Presents and interprets the budget to the Board of Trustees
• Monitors budget and prepares regular updates, including but not limited to first and second interim budget reports
• Provides the Superintendent and the Board of Trustees with budget reports as requested
• Keeps the Superintendent informed of all fiscal aspects of the business and support services programs, including food services, maintenance/operations/facilities, and transportation departments
• Determines all sources of income available for operation of the District including reviewing the fiscal status of categorical programs
• Prepares and submits federal, state and local reports as required
• Works as a team member with other District Office staff to complete and monitor accounts payable, accounts receivable, payroll, attendance accounting, and cafeteria accounting
• Coordinates matters relating to auditing the fiscal aspects of programs of the District.
• Attends Board of Trustees meetings and provide the Board with information relative to school business management
• Provides the Superintendent and Board with data related to collective bargaining and attends negotiations
• Monitors state school attendance accounting regulations, and prepare reports as necessary
• Coordinates year-end close accounting activities and prepare year-end reports as required
• Assists in developing forms, procedures and computer applications for the purpose of improving business operations
• Supports the Superintendent in monitoring risk management and insurance programs.
• Confers with program managers regularly
• Oversees District grants, preparing and filing required reports
• Oversees categorical programs, preparing and filing required reports
• Oversees construction projects, preparing and filing required reports with Plant Manager
• Attends workshops, conferences and classes to increase professional knowledge
• Exhibits initiative and creativity
• Assume other related duties, as required

Qualifications

Working Knowledge Of

• Principals and practices of basic fiscal, statistical and administrative data collection and report preparation
• Use of computer software including spreadsheet and data base integrated software applications
• Modern business practices, equipment and techniques
• Principals and methods of California school accounting
• Principals and methods of budget preparation, control and auditing

 Ability To

• Plan and organize work to meet schedules and timelines
• Design, implement and maintain accounting systems
• Analyze financial records and reports
• Interpret and comprehend federal, state, county and local legislation, rules and regulations as they pertain to school finance
• Present financial information to diverse audiences in clearly understandable format
• Perform responsible and difficult administrative work using independent judgment and personal initiative
• Exercise good judgment, flexibility, initiative, creativity and sensitivity while recognizing scope of authority in response to changing situations and needs
• Learn the procedures, functions and limitations of assigned position
• Understand the organization and operation of the District Office necessary to assume assigned responsibilities
• Research, compile, tabulate, analyze and interpret data and information, and prepare a variety of fiscal, statistical and administrative summaries and reports
• Prepare well-defined recommendations or alternate courses of action for the Superintendent based on acquired and/or researched data
• Analyze situations and make appropriate decisions without immediate supervision
• Respond to request and inquiries from the general public
• Maintain confidentiality of information
• Sit for prolonged periods, work independently, understand and carry out oral and written instructions; significant physical abilities include reaching/handling/fingering, talking/hearing conversations, near visual/acuity/visual accommodation

About Gold Oak Union School District

Thank you for your interest in joining the Gold Oak Union School District family. It is our mission to promote and challenge the intellectual, creative, physical, and social development of all students.

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