CASBO Career Center

ASSISTANT DIRECTOR, FISCAL SERVICES

JOB SUMMARY 

Under supervision from the Director of Fiscal Services within a standard operational framework of policies and procedures.  This single position classification is distinguished by major responsibility for central budgeting, accounting, and other related fiscal activities on a districtwide basis.  The incumbent will assist in the development of the annual district budget, including, but not limited to, the calculation and projection of the Local Control Funding Formula, estimated income and expenditures for all funds; provide monitoring and oversight of the budget, technical assistance, and internal audit of A.S.B. programs; and maintain cash controls for the District.  The incumbent will have responsibility for the supervision of account technicians and all financial services personnel in the absence of the Director.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

1. Monitors and analyzes budget income, encumbrances, and expenditures to ensure that expenditures are equal to budget allocations; 
2. Analyzes budget transfer requests, and recommends approval and approves transfer of budgeted funds in accordance with the established procedures;  
3. Develops, compiles, edits, and approves a variety of fiscal reports for County and state agencies;  
4. Provides consultation and training for school site and district administrative personnel to ensure understanding of fiscal processes;  
5. Prepares special financial analyses and reports, or special projects as needed;  
6. Assists Director in annual budget development;  
7. Monitors and analyzes categorical income, encumbrances, and expenditures to ensure that expenditures are equal to budget allocations;  
8. Monitors accruals, including direct monitoring of accounts receivable; visits sites, conducts in-service workshops, and performs A.S.B. internal audits;  and 
9. Supervises and evaluates accounting fiscal services;
10. Perform other related work as may be required.

EMPLOYMENT STANDARD

KNOWLEDGE AND ABILITIES

Knowledge of:

1. Principles and practices of California public school and district accounting, including relevant laws within the Education Code and California accounting manuals;  
2. Principles and procedures for accounting, fund accounting and school district accounting, state and federal requirements and finances;  
3. District fiscal policies, organization, operations, and objectives;  
4. Correct English usage, spelling, grammar, and punctuation;  
5. Accounting and statistics are required for the preparation of reports;  and principles of supervision and evaluation.

Ability to:

1. Interpret and implement complex governmental regulations and directives; operate computers and various office machines;  
2. Assist in the development of the annual district budget for all funds;  
3. Prepare complex financial reports, including analyses and recommendations;  
4. Establish and maintain effective and cooperative working relationships with those contacted in the performance of duties;  
5. Maintain the confidentiality of information used in labor relations or other personnel and fiscal processes;
6. Manage, supervise, and evaluate personnel performance.

EDUCATION / EXPERIENCE

Education: Bachelor degree in accounting or a related field from an accredited institution is preferred.

Experience: Minimum of five (5) years of documented school and/or related accounting experience, including three (3) years of management experience.  

SPECIAL REQUIREMENT

Must be bondable.

REQUIRED LICENSES AND/OR CERTIFICATES

1. Possession of a valid and appropriate California Driver's License and maintain possession of such license during the course of employment; 
2. Have an acceptable driving record; 
3. Must be insurable at standard rates by the District's insurance carrier and maintain such insurability during the course of employment.

PHYSICAL DEMANDS AND WORKING CONDITIONS 

The physical requirements indicated below are examples of the physical aspects that this position must perform in carrying out the essential functions listed above.

Physical Demands: Sit, look downward, reach, (up to frequently); stand, walk, bend, stoop, squat, push, pull, (occasionally); climb stairs, twist (infrequently); repetitive hand activities within close reach, such as files, keyboard, and handwriting (frequently); lift/carry up to 25 pounds (occasionally), extensive reading; use vision, hearing and speaking (including in-person, phone, virtual forums and public address).

Working Conditions: Indoor office; outside school yard and grounds. Exposure to: seasonal temperature variations, dust and wind, traffic, food preparation smells, use of office equipment and desk supplies. Reasonable accommodations may be made to enable a person with a disability to perform the essential functions of the job.

In compliance with the Americans with Disabilities Act (ADA), the Hemet Unified School District (HUSD) will provide reasonable accommodations to qualified individuals with disabilities for the purpose of enabling the performance of the essential duties and responsibilities of the position. HUSD encourages both prospective and current employees to discuss potential accommodations with Human Resources and/or Safety/Risk Management.

EMPLOYMENT STATUS 

Classified Management Position

Salary Schedule 201 Row 31   

Classified Management Work Year Calendar     

August 2024

APPLICATION REQUIREMENTS:

Legible and valid proof of EACH of the following item(s) MUST be attached to your application:

1. Detailed, updated resume (relevant to this position) and work experience information is REQUIRED, as it will be factored in for the recruitment process and salary placement.

2.  Two (2) Professional Letters of Recommendation (Signed and dated with in the last year)     

                                                                                                                             3.  Bachelor degree in accounting or a related field from an accredited institution is preferred

Please note:

Failure to attach ALL required documents will cause you to be screened out. Documents received in person, via email or fax, and/or after the deadline will NOT be considered. Only the most qualified applicants will be contacted for an interview.

All applications are reviewed once the position is closed. Applicants will be notified via email on the status of their application.  It is very important to watch for District emails as all communications will be done by email ONLY.  

Please check your spam settings on your email account to avoid missing these notifications.