Under general direction of the Director of Budget provide assistance in preparation , administration and reporting of the District budget. Audit and approve budget expenditures and analyze variances in key cost centers throughout the district and create reports regarding these variances. Assist in the management and supervision of assigned personnel.
REPRESENTATIVE DUTIES:
Assist in the planning, developing, and monitoring of a comprehensive District budget, including the collection and analysis of financial data for current and future budget decisions. E
Organize work activities for the budget department; train and supervise the performance of budget staff in the District budget development and analysis. E
Provide financial forecast reports of actual revenue, liabilities, expenditures, and encumbrances to ensure that all are fairly stated on interim reports and provide reports to management staff on the performance of the budget. E
Facilitate the preparation, administration, and execution of the budget. Assist District and site administrators with preparation and interpretation of budget items. E
Provide technical expertise and respond to questions or complaints from employees regarding interpretation of laws, rules, regulations and contracts governing District budget procedures. E
Assist in preparing, analyzing, and evaluating complex financial data and reports, maintain communication with state, county, and District administrators and special committees. Interpret financial and compliance legislation. E
MANAGER OF BUDGET (CONTINUED)
REPRESENTATIVE DUTIES: (CONTINUED)
Assist in providing updates on current legislation affecting the District's finances and interpret and administer county, state, and federal laws and regulations. E
Supervise and train employees in understanding policies, procedures, and practices as they relate to budget. E
Conduct training on features of budget preparation and administration for Budget staff, district office, and site personnel. E
Work closely and supervise budget staff on analyzing and forecasting budget, revenue, and expense activity in support of the District’s goals and objectives. E
Work closely with the District’s Information Technology Department to design and create electronic budget reports that utilize technology to deliver real-time reporting to District administration and school sites. E
Assist in maintaining appropriate communications with federal, state, county, and local agencies and a variety of representative groups. E
Assist in the oversight of attendance reporting, position control, and categorical financial and reporting compliance, including preparation of multi-year financial projections. E
Assisting in performing a variety of special financial analysis for indirect costs, special funds, and categorical programs and perform high-level research and special projects at the direction of the Director of Budget, Executive Director of Business Operations and Associate Superintendent, Business Services. E
Perform other administrative duties and responsibilities as required and assigned. E
MANAGER OF BUDGET (CONTINUED)
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
Generally Accepted Accounting Principles, practices and procedures, and auditing standards.
Proper school budget management techniques, including development, planning, administration, and control.
Applicable sections of the California Education Code, Government Code, and other federal, state, and local laws and regulations.
California School Accounting Manual.
Accurate and reliable record-keeping procedures.
Preparation of comprehensive financial and budget reports.
Principles of effective management and evaluation practices.
Conflict management and problem-solving strategies.
Position control systems.
Attendance accounting rules, regulations, and reporting requirements.
District operations, policies, procedures, and goals.
Computer applications and systems, including proficiency in Excel, PowerPoint, Word, and Oracle experience highly preferred.
Categorical program budgeting and reporting requirements.
Federal, state, and local laws and regulations applying to school district financial operations. Strong oral and written communication skills.
ABILITY TO:
Plan, organize, and supervise school district budget preparation and other financial and statistical record-keeping activities.
Explain complex and detailed information and train staff in budget processes.
Perform the essential responsibilities and work tasks of the position.
Prepare complex analyses of systems and write reports that adequately communicate problems and solutions.
Prepare clear, concise oral, and written reports that convey complex statistical information.
Analyze situations accurately and adopt an effective course of action.
Interpret, explain, and apply rules, regulations, and District policies to employees and others.
Interpret complex legal information and comply with legal requirements.
MANAGER OF BUDGET (CONTINUED)
KNOWLEDGE AND ABILITIES: (CONTINUED)
ABILITY TO: (CONTINUED)
Establish and maintain effective working relationships with management, employees, and other public agencies.
Operate computerized financial management systems and operate a personal computer and other technical office machines
Plan, organize, and prioritize work.
Use good judgment.
Follow written and oral instructions.
Read and understand complex financial and technical materials.
Meet rigid schedules and time lines.
Prepare complex financial and statistical computer spreadsheets and public presentations. Manage time effectively.
Communicate effectively and work with a wide range of contacts, including administrators, state and county officials, managers and staff, community members, and peers.
Work in busy, noisy environment under pressure.
Manage multiple projects simultaneously.
Train and supervise professional, technical, paraprofessional, and clerical staff.
EDUCATION AND EXPERIENCE:
Bachelor's degree in accounting or finance or equivalent required, Master's degree and/or School Business Management certification preferred.
At least three years experience in public financial management, budgeting, accounting, or closely related field required. Such experience should preferably be in an organization of at with an operation budget of at least $75 million.
Any combination of training and/or experience, which demonstrates that the applicant is likely to possess the required skills, knowledge and abilities, may be considered.
LICENSES AND OTHER REQUIREMENTS:
Valid California driver's license required.
Must have the ability to obtain and maintain vehicle insurance under the District's vehicle insurance policy.
MANAGER OF BUDGET (CONTINUED)
WORKING CONDITIONS:
ENVIRONMENT:
Typical office/school environment.
Frequent travel to and between school sites and community agencies.
PHYSICAL ABILITIES:
Hearing and speaking accurately to exchange information and make presentations. Seeing to read a varietyof materials and drive a vehicle.
Sitting or standing for extended periods of time.
Lifting or moving objects, normally not exceeding twenty (20) pounds.
Accommodation may be made to enable a person with a disability to perform the essential functions of the job with or without reasonable accommodation.
Board Approved: 6/28/11
Bachelor's degree in accounting or finance or equivalent required, Master's degree and/or School Business Management certification preferred.
• Bachelor's Degree (Attach copy of degree or transcripts with degree posted)
• Resume
• 2 Letters of recommendation (Signed and dated within the past 3 years)
