CASBO Career Center

DEFINITION:

Under the direction of the Director, Business Services, plan, organize, control and direct accounting operations, activities and financial record-keeping and reporting functions for the district; coordinate and direct personnel, communications and fiscal record-keeping functions to meet college accounting needs and assure smooth and efficient fiscal activities; supervise and evaluate the performance of assigned personnel; and value and promote the mission and vision of the college.

CLASS CHARACTERISTICS:

Under minimal supervision, the Accounting Supervisor performs complex professional accounting duties and supervises the operations of the accounting program. Incumbents provide supervision and technical direction on a wide variety of accounting operations and reporting issues to lower level professional accounting staff and other support personnel. Assignments require the use of independent judgment on issues that are complex, interpretive and evaluative in nature. 

Essential Functions and Qualifications

1. Plan, organize, control and direct accounting operations, activities and financial record-keeping and reporting functions for the district; direct the day-to-day activities for establishing and maintaining fiscal time lines and priorities for the college; assure related activities comply with established standards, requirements, internal controls, laws, codes, regulations, policies and procedures.
2. Assure accurate accounting of funds including income and expenditures; assure proper reconciliation of accounts such as accounts payable, accounts receivable, general ledger and cash accounts.
3. Coordinate and direct personnel, communications and fiscal record-keeping functions to meet college accounting needs and assure smooth and efficient fiscal activities; collaborate with administrators, staff and outside organizations to assure accurate and timely accounting and reporting of college district funds.
4. Supervise and evaluate the performance of assigned personnel; interview and select employees and recommend transfers, reassignment, and disciplinary actions; assign employee duties and review work to assure accuracy, completeness and compliance with established standards, requirements and procedures; coordinate and conduct staff training activities.
5. Plan, organize, control and direct the calculation, posting, auditing and adjustment of journal entries; direct and participate in the monitoring, evaluation, balancing and reconciliation of various account, funds and budgets; initiate budget and fund transfers and adjustments as appropriate; audit accounts for errors and make appropriate adjustments as needed.
6. Direct and ensure the accuracy of maintaining of various financial and statistical reports, statements and records related to  district budgets, funds, accounts, income, expenditures and assigned activities; review, audit and analyze fiscal statements, receipts, disbursements, transfers records and reports to assure accuracy, completeness and compliance with Generally Accepted Accounting Principles; prepare college, State and other mandated fiscal statements and reports.
7. Direct the input of a variety of fiscal data into an assigned computer system; establish and maintain automated records and files; initiate queries and generate computerized accounting reports; assure accuracy of input and output data; assist with the design, development and implementation of automated fiscal systems and ongoing maintenance of current fiscal systems; direct the preparation of system documents and procedures.
8. Monitor and evaluate accounting operations, systems and activities for financial effectiveness and operational efficiency; development and implement policies, procedures, systems and programs to enhance the financial effectiveness and operational efficiency of accounting operations and activities.
9. Provide consultation to administrators, personnel, outside agencies and others concerning fiscal operations and activities; respond to inquiries, resolve issues and conflicts, and provide detailed and technical information concerning related accounts, funds, transactions, records, standards, principles, laws, codes, regulations, policies and procedures.
10. Provide technical information and assistance to the Director concerning fiscal and budgetary activities, needs and issues; assist in the formulation and development of policies, procedures and programs; participate in the development and implementation of fiscal goals and objectives.
11. Maintain current knowledge of State and federal laws, codes, rules, regulations and pending legislature related to accounting and budgetary functions; assist in modifying programs and procedures to assure compliance with established requirements as necessary.
12. Communicate with administrators, personnel and various outside agencies to exchange information, coordinate activities and resolve issues or concerns.
13. Attend and conduct a variety of meetings as assigned; prepare and deliver oral presentations concerning fiscal operations, activities, needs and issues.
14. Assist Director in compiling and developing financial and narrative data in preparation for the annual audit.
15. Perform other related duties as assigned.  

Knowledge of:

• Planning, organization, and direction of accounting operations, activities and financial and statistical recordkeeping and reporting functions;
• Accounting, budget and business functions of a college district;
• Theory and application of budgetary planning and control in a college system; generally accepted accounting and auditing principles, practices and procedures; 
• Preparation, analysis, review and control of college accounts and budgets;
• Applicable laws, codes, regulations policies and procedures;
• Financial analysis and projection techniques;
• Principles and practices of administration, supervision and training.

Demonstrated ability to:

• Coordinate and direct personnel, communications and fiscal record-keeping functions to meet college accounting needs and assure smooth and efficient fiscal activities;
• Supervise and evaluate the performance of assigned personnel;
• Assure accurate accounting of funds including income and expenditures;
• Provide technical assistance and expertise regarding fiscal and budgetary operations and activities;
• Monitor, evaluate, balance and reconcile various accounts, funds and budgets;
• Evaluate financial data and prepare reports and recommendations; 
• Interpret, apply and explain laws, codes, regulations, policies and procedures;
• Communicate effectively both orally and in writing;
• Analyze situations accurately and adopt an effective course of action; meet schedules and time lines

Physical Demands:

• Typically may sit for extended periods of time.
• Operates a computer.
• Communicates over the telephone, via email, and in person.
• Regularly lifts, carries, and/or moves objects weighing up to 10 pounds.

Working Conditions:

• This is an FLSA exempt position.
• Duties are primarily performed in an office environment, at a desk, or at a computer.
• The incumbent will experience interruptions while performing normal duties during the regular workday.
• The incumbent will have contact, in person, by email, or on the telephone, with staff, faculty, and the general public.
• Work may require travel to other offices or locations to attend meetings or conduct work.
• May be required to work a flexible workweek which includes day and evening hours and occasional weekend assignments and may be assigned to any district location.

Special Qualification:
The sensitivity to and understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students in addition to staff and students with disabilities.

Bachelor’s degree in accounting or related field and five years increasingly responsible accounting experience involving the review, analysis, maintenance and adjustment of a variety of budgets, funds and accounts.