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Supervises, plans and participates in the activities and operations of the Purchasing Department. Coordinates assigned activities with other departments, outside agencies and the general public.

NATURE AND SCOPE

Senior level management position responsible for the efficient and effective performance of all activities and operations of the District Purchasing functions. Responsible for applying an extensive seasoned knowledge of purchasing principles and practices for effective program management. Operates with considerable latitude for independent action and decision making. Activities are reviewed for adequacy of professional judgment, compliance with District and department policies and achievement of results consistent with District goals and objectives. Has budgetary and administrative responsibility for the department. Incompetence or errors in judgment could have a significant adverse impact on District costs.

ESSENTIAL TYPES OF DUTIES (Examples)

Coordinates the organization, staffing and operational activities for the Purchasing Department including District procurement and warehouse operations.

Participates in the development and implementation of goals, objectives, policies and priorities for the Purchasing Department. Identifies resource needs. Recommends and implements policies and procedures.

Selects, trains, motivates and evaluates Purchasing Department personnel. Provides or coordinates staff training. Works with employees to correct deficiencies. Implements discipline and termination procedures.

Coordinates and supervises the work plan for the Purchasing Department. Meets with staff to identify and resolve problems. Assigns work activities and projects. Reviews and evaluates service delivery methods and procedures.

Identifies opportunities for improving service delivery methods and procedures. Reviews with appropriate management staff. Implements improvements.

Participates in the development and administration of the Purchasing Department budget. Forecasts additional funds needed for staffing, equipment, materials and supplies. Directs the monitoring of and approves expenditures. Recommends adjustments as necessary.

Coordinates Purchasing Department services with those of other departments and outside vendors and service providers. Prepares and presents staff reports and other necessary correspondence.

Prepares specifications, bid documents and requests for proposals. Oversees and coordinates the bid process. Ensures compliance with applicable laws, rules and regulations.

Contacts vendors to secure bid prices and to coordinate assigned programs and activities.

Prepares and issues contracts and purchase orders for the procurement of equipment, materials, supplies and services.

Performs other duties as required and assigned.

Minimum Requirements:

- Bachelor’s Degree in relevent field is required.

- Five years of relevant experience in accounting, budgeting, public financial management or closely related field required.

- Experience in a school business or accounting office is preferred.

About Clovis Unified School District

Clovis Unified School District strives to be America’s benchmark for excellence in education. Our efforts are focused on the creation of a quality educational system that meets the academic, physical and social needs of our students and inspires them on to greater success. Our district serves 43,000 students at 51 school sites and 6,000 employees.

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