CASBO Career Center

Director of Facilities, Maintenance & Operations

Ventura County Community College District

Salary: $109,877.04 - $147,240.00 Annually

Job Type: Classified Management

Job Number: 2022-02516

Location: Oxnard College (Oxnard CA), CA

Department: OC - Administrative Services

Closing: 7/17/2022 11:59 PM Pacific

Description
WHAT YOU'LL DO
Under the direction of the Vice President of Business Services, plan, direct, organize, manage and oversee the activities of building and grounds maintenance and construction at an assigned campus, including new facility construction, remodeling, custodial, warehouse and groundskeeping operations. Develop short- and long-range plans, assist in the development of and act as project manager for construction projects. Manage and/or administer related contracts, utilities services, energy plans, and health and safety projects, including hazardous materials control.

The current vacancy is a full-time position (12 months/year, 40 hours/week) at Oxnard College.

WHERE YOU'LL WORK
Oxnard College was founded in 1975 and is the newest of the three community colleges in the county. Set on 118 acres and located two miles from Pacific Ocean beaches, the college is easily accessible by the Ventura Freeway (Highway 101) or the Pacific Coast Highway.

More information about Oxnard College can be found here: Oxnard College Website

WHO WE ARE

Equity, diversity, and inclusion are essential to our culture and the work that we do within the Ventura County Community College District (VCCCD). The VCCCD is a public community college district serving residents throughout Ventura County. The VCCCD's three colleges - Moorpark College, Oxnard College, and Ventura College - offer programs for transfer to four-year colleges and universities; career technical training; basic skills instruction; as well as community service, economic development, and continuing education for cultural growth, life enrichment, and skills improvement. The Ventura County Community College District recognizes that a diverse community of faculty, staff, and administrators promote academic excellence. This creates an inclusive educational and work environment for its students, employees, and the community it serves. With the understanding that a diverse community fosters multi-cultural awareness, promotes mutual understanding and respect, and provides role models for all students, the VCCCD is committed to recruiting and employing a diverse and committed group of faculty, staff, and administrators who are dedicated to the success of all college students.

We encourage candidates who are equity-minded to submit an application for employment. We are designated Hispanic-Serving Institutions committed to racial and socio-economic diversity as it reflects our communities and student populations. We actively seek to attract candidates who share this commitment to equity, diversity, and inclusion.

The Ventura County Community College District ensures that all employees and applicants for positions will have equal opportunity for employment regardless of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, political beliefs, age, gender, religion, transgender, sexual orientation, marital status, veteran status, and/or physical or mental disability.

SALARY PLACEMENT
New Employees: Generally, new employees are placed on the first step of the appropriate range of the salary schedule.
Current Employees: An employee who is promoted will be placed on the salary step of the new range of the appropriate salary schedule that provides a minimum increase comparable to a one-step increase in salary.

New and current employees may be eligible for advanced step placement as outlined in Section 290 - SALARY PLAN in the Rules of the Personnel Commission for Classified Employees. (Download PDF reader)


COVID-19 VACCINATION REQUIREMENT
Board Policy 3506 COVID-19 Vaccine Requirement for Employees and Students requires that all students and employees of the Ventura County Community College District, which includes faculty, staff, volunteers, student workers, and administrators, be fully vaccinated against COVID-19. All new employees must be fully vaccinated by the first day of employment. An exemption may be requested by individuals who cannot be vaccinated due to medical and/or religious reasons. Employees who receive an exemption will be required to wear a mask or face covering while on District property and/or facilities and will be required to undergo COVID-19 testing twice weekly. For more information about VCCCD's vaccine requirement, please visit the District's COVID-19 Information Website.

This recruitment is being conducted to establish a list of eligible candidates that will be used to fill district-wide, current and upcoming, temporary and regular vacancies for the duration of the list, not to exceed one year.

Representative Duties
Plan, direct, organize, manage, and oversee the facility construction, remodeling, building and grounds maintenance and operations activities at the college. E

Manage the overall college maintenance and operations programs including custodial, grounds, maintenance, and warehouse functions; work to assure economical, productive, and efficient use of personnel, equipment and supplies; consult with campus management and coordinate activities in matters pertaining to assigned functions; conduct staff meetings. E

Plan and organize maintenance and operations functions: develop and implement long-range plans and master schedules for assigned activities: establish work standards, policies, and procedures for maintenance, grounds, custodial and warehouse activities. E

Select, orient, train, supervise, counsel and evaluate the performance of assigned staff to assure efficient and effective performance of employees and division; establish performance standards, policies, and procedures. E

Collaborate with architects and administrators on the design, construction, or alteration of buildings and landscaped areas; review project plans and recommend changes to plans and specifications to ensure campus needs and requirements are being met; assist contractors in interpreting plans by providing campus expertise; maintain construction records and prepare reports. E

Attend regular construction meetings, address campus-specific questions, advise project team of campus requirements, review and negotiate contractor-initiated changes in project scope as required; approve application for payment; review and approve construction project schedule of values and timelines; prepare construction project change orders for board approval. E

Prepare and administer budgets for assigned functions; prepare recommendations and justifications regarding budget requests; authorize expenditures according to district policies and applicable regulations. Estimate utility costs and capital outlay for construction projects on assigned campus; monitor expenditures during the year to assure operation within budgeted levels. E

Assist Purchasing Department in preparing and advertising requests for bids for construction projects; support the review of bids; ensure that contracts and all other documents are completed prior to initiation of project, monitor and review contract progress and assure timely completion of project. E

Monitor construction project schedules and progress by on-site visits, determine compliance with schedules and coordinate any shut-downs and/or closures, if necessary, with campus schedules. Provide project overviews and status updates to VP of Business Services. E

Work closely with District Business Services and Capital Planning in all aspects of facility planning, pre-construction activities, bidding, construction management, and project close-out activities. E

Assist with the preparation and administration of the Five-Year Construction Master Plan, Initial Project Proposals (IPPs), and Final Project Proposals (FPPs), annual Space Inventory, and the college Facilities Master Plan. E

Represent the college in DSA (Division of State Architects) and project inspector communications; advocate with the DSA for college construction projects. E

Review legal documents related to construction and facility litigation claims; assist legal teams with fact finding process. E

Plan, coordinate and implement the college's general, preventative and scheduled facilities maintenance programs; conduct ongoing review and evaluation of physical plant maintenance and operations; direct replacement of electrical, mechanical, and structural systems and equipment when needed, recommend and implement special programs as needed to maintain facilities in optimum conditions within fiscal constraints. E

Provide leadership for college compliance with OSHA and to establish a safe campus environment in relation to the physical facilities; develop safety procedures and rules; inspect campus for maintenance and safety hazards; assure that college facilities are inspected regularly to ensure compliance with building and fire codes, cleanliness, and energy use standards; implement recommended safety improvement requests. Provide for effective orientation and continuing training of facilities, maintenance, and operations staff to minimize accidents and injuries. E

Direct and coordinate the removal and disposal of hazardous materials in accordance with federal, state and local laws, codes and regulations; assure proper documentation as required by law and district policies. E

Participate as member or chairperson of district and campus committees and task forces as assigned; direct committee and sub-committee activities on campus relating to facilities, maintenance, and operations functions; participate as member of management team for an assigned campus. Assure division's compliance to district policies and collective bargaining agreements as they relate to assigned functions. E

Prepare and submit written plans, recommendations and proposals regarding assigned functions; make oral presentations to administrators and others as requested. E

E =Essential Duties

Minimum Qualifications
Any combination equivalent to a Bachelor's Degree in planning, engineering, public administration, business management, facilities or construction management, architecture or closely related field, plus five years of increasingly responsible experience overseeing engineering design and/or construction management, or facility maintenance and planning activities in a large public or private agency, including at least three years of direct supervisory experience. Specific experience in the construction process from initial concept to final certificate is required. Service as a general contractor on public or private construction projects in California may substitute for education.

Supplemental Information
EXAMINATION AND SELECTION PROCESS:
This is an examination open to the public and current district employees seeking a promotional opportunity. To ensure consideration, please submit your application materials by July 17, 2022.

The examination process may consist of any of the following components:

A) Evaluation of Training and Experience (T&E) = Qualifying (pass/fail)
B) Technical Interview = 100% weighting on final score

TRAINING AND EXPERIENCE (T&E) EVALUATION:

A T&E is an assessment by subject matter experts of training and experience, beyond the minimum requirements, that has prepared the candidate for the position as evidenced in the application materials. When completing the application and the supplemental questionnaire (if applicable), outline in detail your education, training (such as classes, seminars, workshops), and experience. Please be sure to answer every component of each supplemental question as your responses will be scored and serve as your score on the training and experience (T&E) evaluation.

The eight (8) candidates with the highest passing scores on the T&E will be invited to the technical interview.
TECHNICAL INTERVIEW DATE RANGE AND LOCATION:
Date Range: Monday, August 1, 2022 to Friday, August 5, 2022

Location: The Technical Interview will be conducted remotely, using Zoom. In order to participate in the interview, you must have access to a computer with a camera, microphone, speakers, and a reliable connection to the internet.

The examination components and dates are subject to change as needs dictate. All communication regarding this process will be delivered via email.

SUBMISSION OF APPLICATION:

Applicants must meet the minimum qualifications as stated, including the possession of licenses, certifications, or other requirements, by the filing deadline in order to move forward in the recruitment process. You must attach copies of any documents that demonstrate your attainment of the minimum qualifications (e.g., unofficial transcripts, foreign transcript evaluation, copies of any required licenses, and/or certifications). Failure to submit any required documents may result in disqualification. All required documentation must be attached to your application; Human Resources staff will not upload your documents for you. The VCCCD does not accept letters of recommendation for classified positions. Please do not attempt to attach letters of recommendation to your application.

ONCE YOU HAVE SUBMITTED YOUR APPLICATION YOU WILL NOT BE ABLE TO MAKE REVISIONS TO YOUR APPLICATION MATERIALS.


When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information for your supervisors. Duration of work experience is calculated based off a standard 40-hour full-time work week. Part-time work experience will be prorated based off a standard 40-hour full-time work week. Experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications. When completing the supplemental questionnaire (if applicable), outline in detail your education, training (such as classes, seminars, workshops), and experience.

ELIGIBILITY LIST:
Upon completion of the examination, the eligibility list will be compiled by combining the final examination score with applicable seniority and veteran's credits, if any. The candidates will be ranked according to their total score on the eligibility list. Certification will be made from the highest three ranks of the eligibility list. This eligibility list will be used to fill current vacancies for up to one year from the date of the technical interview.

PROBATIONARY PERIOD:
All appointments made from eligibility lists for initial appointment or for promotion, with certain exceptions, shall be probationary for a period of six (6) months or one hundred thirty (130) days of paid service, whichever is longer. Classified management, police, and designated executive classifications shall be probationary for a period of one (1) year of paid service from initial appointment or promotion.

ACCOMMODATIONS:
Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Ventura County Community College District Human Resources Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request in an email to HRMail@vcccd.edu including an explanation as to the type and extent of accommodation needed to participate in the selection process.

DEGREE INFORMATION:

If a degree/coursework is used to meet minimum qualifications, an official copy of your transcripts will be required upon hire. If you have a foreign degree and the institution from which your degree was granted is not recognized as accredited by the Council for Higher Education Accreditation (CHEA) or the U.S. Department of Education, foreign transcript evaluation is required if the foreign degree/coursework is used to meet minimum qualifications. The foreign transcript evaluation must be included with your application materials. Visit the Council for Higher Education Accreditation (CHEA) or the U.S. Department of Education to search for institutions that are recognized as accredited. If you need your transcripts evaluated, please review the list of agencies approved for foreign transcript evaluation (Download PDF reader). If applicable, an official copy of your foreign transcript evaluation will also be required upon hire.

For more information about the recruitment process at VCCCD, including responses to Frequently Asked Questions, please visit our Classified Careers page.



To apply, please visit https://www.schooljobs.com/careers/vcccd/jobs/3593664/director-of-facilities-maintenance-operations










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