JOB TITLE: Assistant Superintendent, Chief Business Officer (CBO) SALARY RANGE:
Assistant Superintendent Salary Schedule
Based on Experience
DESCRIPTION OF BASIC FUNCTIONS AND RESPONSIBILITIES
To provide overall supervision and administration of District business operations. The employee in this classification receives direction from the Superintendent within a broad framework of overall objectives and directives. The employee in this classification directs, oversees, supervises, and evaluates the work of others. As a member of the District Executive Team, the Assistant Superintendent, CBO works in cooperation with other members of the team in the formulation and implementation of District policies. This job class requires a high degree of professional knowledge, strong administrative and communication skills, as well as the ability to effectively apply problem solving and decision making skills to a variety of situations.
To develop, administer, and manage the District budget; present financial reports; coordinate and provide overall direction to the financial and support services operations, including the accounting, payroll, purchasing, warehousing, facilities, maintenance, custodial, grounds, information technology, child nutrition services and transportation departments. This job class exercises responsibility for providing regular reports to the administration and Board regarding current financial/budget status, student enrollment and school boundaries status and issues, and analysis of future District needs in the financial, student enrollment and support services areas.
Serve as a member of the Superintendent’s Executive Team
Direct and oversee the preparation of the reports as required by the Superintendent, the Board or other authorized officials or agencies
Develop and interpret District policies and administrative regulations associated with assigned responsibilities
Assure appropriate communication within the Business Services Division and between the Division and other school/District personnel
Attend and participate in Board meetings and other meetings as requested by the Superintendent
Provide leadership within the Superintendent’s staff and management team; coordinating resources and management of information
Assist the Superintendent with evaluation of the management team
Administer and supervise the preparation and dissemination of District financial information including budget reviews, analysis and forecasts of future income and expenditures
Direct the preparation of the annual budget including all details of projected income and expenditures
Establish and monitor processes to assure continuous budget control; plan and direct a process for continuous internal and external auditing of District financial records
Oversee District facilities maintenance, custodial and transportation operations, including new facilities construction, implementation of the District facilities modernization program, construction and maintenance of District buildings and infrastructure, development and maintenance of grounds, cleaning of District facilities, transportation of pupils to and from schools and on special trips, maintenance of school buses and other vehicles including provision of garbage collection services
Oversee the District’s Information Technology, Purchasing and Warehouse operations, including the development and administration of policies, administrative regulations and operating procedures, development of bid specifications, receiving and awarding bids, issuance of purchase orders and contracts/agreements for provision of goods or services, ordering, stocking and issuing equipment and materials for school and department use, delivery of goods to and between school/District sites, intra-district and public mail services, records storage and retention functions, maintenance of warehouse and capital equipment inventory
Negotiate and enter into agreements, and administer agreements with contract management firms providing management consulting and advisory functions to the District in Business Services Division areas as assigned by the Superintendent
Oversee preparation and issuance of payroll warrants and calculation and payment of related benefits; provides receipt of revenue to the District from all sources and proper accounting distribution of same; provide for processing and payment of all expenditures, including vendor payments
Serve as a source of information to schools for local school accounting functions
Assure that all accounting procedures are appropriate and comply with the laws of the state and applicable requirements of the Santa Clara County Office of Education
Supervise and evaluate the work and effectiveness of subordinate District Management staff; oversee the selection, training, and evaluation of employees in the Business Services Division
Provide advice and counsel to the Superintendent, Board and others on all matters relating to the functions of the Business Services Division of the District; identify policy needs related to business operations; provide leadership in formulating financial policy and/or procedural recommendations
Monitor and review existing and proposed laws and legislation related to school finance and other business and support functions; work closely with individuals and agencies to influence the revision and/or adoption of laws which promote the best interests of education and the District
Monitor student enrollment, provide for the preparation and submittal of student enrollment reports; provide periodic updates to the Superintendent and Board of Trustees regarding enrollment, demographics and school boundaries; recommend school boundary changes when needed
Monitor the need for parcel tax, Gann and bond elections; recommend elections as needed; coordinate and oversee the conduct of elections for which the District is responsible
Maintain mandated cost records and file annual reports
Keep currently informed, interpret and assure compliance with laws, rules, regulations, and interpretations of law regarding District entitlement to federal, state and local moneys; prepare federal, state and local reports as may be required
Provide for the distribution and use of electronic data processing and information systems in performing business and support functions and in the management of information throughout the District
Monitor residential and commercial real estate development within the District, ensure collection of developer fees and/or negotiate school impact mitigation agreements as appropriate
Provide for appropriate levels of insurance and the risk management function within the District, oversee the District’s safety and environmental issues activities; oversee the District investment program
Provide for the installation, maintenance and management of the District’s telephone and other communications systems
Represent the District as appropriate on joint powers authority governing boards and in professional associations
Perform other duties as required
Bachelor’s Degree in Business Administration or related field
Master’s Degree in Education, Business Administration or related field desired
Five years of increasingly responsible professional accounting and business experience in a school district or public agency, including, three years in managerial capacity
Knowledge of governmental accounting and auditing procedures, requirements, standards and regulations
Knowledge of modern business office methods and procedures, including use of computers and related equipment
Knowledge of forecasting and budget projection methods
Knowledge of payroll and purchasing/warehousing methods, procedures and practices
Knowledge of federal, state, and local laws, regulations, and policies related to basic school district operations and specifically to accounting and business office practices
Knowledge of budget preparation and administration, facilities, maintenance and operations, food service, transportation and other support operations
Demonstrated use of proper management and supervisory techniques and practices
Knowledge of program planning, development and evaluation methods, techniques and practices
Knowledge of and ability to apply enrollment projection methodologies
Skill to maintain, analyze, and interpret a variety of complex data and to prepare necessary reports
Skill to interpret, apply and enforce federal, state, and district laws, regulations and guidelines
Skill to identify problem areas or situations, secure relevant information by relating data from different sources and make appropriate decisions based on logical assumption and sound reasoning
Skill to plan, organize, implement, and coordinate programs and activities according to established goals and objectives and to direct, coordinate, supervise, and evaluate the work of others
Skill to communicate effectively in both written and oral forms
Skill to establish and maintain effective work relationships with those contacted in the performance of required duties and to motivate others in the common accomplishment of stated goals and procedures
Ability to understand and oversee the use of electronic data processing and information systems in performing business functions and the management of information throughout the District
Valid California Driver’s License
About Oak Grove School District
Oak Grove School District Mission
"To ensure every child's potential is achieved"
Oak Grove School District has a total student enrollment of approximately 9,900 from grades TK-8. There are 14 elementary schools and 3 intermediate schools and several Program Options. Five out of seventeen schools receive Title I funds. The percentage of English Learners is 29% representing 56 languages spoken in the district.
Oak Grove School District’s focus is driven by the LCAP (Local Control Accountability Plan) and school site-specific SPSA (Single Plan for Student Achievement) these identify short, intermediate, and long-term goals. First and foremost in all activities is the safety of students as well as student success in the areas of math and reading/language arts. Student performance goals have been integrated into the state and federal accountability systems. Annually, the LCAP and SPSA's are updated with various stakeholder groups while the District Vision Advisory Committee (DVAC) reviews the core values, the vision, and the annual goals.
The district is located in the southeastern corner of San Jose, California bounded by Capitol Expressway to the north, Canoas Creek t...o the west, Bernal Road to the south and the foothills to the east.
Our CORE VALUES
Student Learning We value a safe, nurturing, child-centered environment in which student learning is the major focus.
Positive Interdependence We value a cooperative environment of mutual support, teamwork, shared responsibility, and success.
Quality Performance We value commitment to creativity, innovation, initiative, continuous growth, and a strong work ethic.
Inclusivity We value equity in an inclusive environment in which all people feel appreciated and respected; and have access to the same opportunities regardless of race, age, culture, ability, ethnicity or nationality, gender identity and expression, sexual orientation, religious affiliation and socioeconomic status.
Integrity We value ethical and honest interactions.
Respect We value and respect the individual differences and diversity of our students, employees, and community.
Check us out at www.ogsd.net; Follow us on Facebook and Twitter - @OakgroveSD