Salary: See Position Description Job Type: Full-time Location: CA, CA
PRIORITY SCREENING DATE: February 25, 2020 OPEN UNTIL FILLED
We are also currently accepting applications for Senior Payroll Specialist. If you wish to be considered for both positions, you must submit a separate application and required documents to each posting. All application materials must be received by the Priority Screening Date in order to be considered during the initial screening. Applications received after this date may be considered thereafter at the discretion of the college until the position is filled. ********College of Marin responds to community needs by offering student-centered programs and services in a supportive, innovative learning environment that promotes social and environmental responsibility. COM serves a county population of approximately 250,000 residents. Based on fall 2019 credit enrollment data, the diversity of students at the college includes greater representation than the county with regards to enrollment by Hispanic/Latino (30% of enrollment), Asian (8%), Black/African American (3%), and Multi-racial (7%) students.College of Marin does not discriminate in employment on the basis of, or perception of, race, ethnic group identification, ancestry, color, religion, age, sex, national origin, sexual orientation, physical disability, mental disability, gender, gender identity, gender expression, marital status, medical condition, pregnancy, genetic information, family and medical care leave, military or veteran status, or prior record of arrest or conviction, and is subject to Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964 as amended, Civil Rights Act of 1991, Americans with Disabilities Act of 1990, and Section 504 of the Rehabilitation Act of 1973. In accordance with Executive order 11246 (as amended), the College of Marin is an Equal Opportunity Employer.******** Under general supervision of the Fiscal Services Director or his/her designee, performs a variety of technical and professional activities including processing monthly employee payrolls, implementing employee payroll tax and benefit deductions, and preparing related payroll reports; provides information to, and advises employees on payroll policies and procedures; prepares related reports; and performs related duties as required and assigned.
Process mid-month, end-of-month and supplemental payrolls monthly in the computerized payroll financial system. Process hourly timecards, earnings corrections, and benefit adjustments. Review and validate earnings and deductions prior to finalizing each payroll.
Ensure correct data entry of employees' payroll tax and benefit deduction codes and amounts for health and welfare programs, pensions, union dues, flexible spending accounts, and other miscellaneous deductions. Input employee overpayment, repayment agreements.
Working with Human Resources to resolve issues/problems for all employees. Input new hire paperwork and benefit enrollment documents received from Human Resources to ensure timely pay.
Respond to employee inquiries regarding timecards, tax withholdings, deductions, and any related pay concerns.
Implement garnishment orders, i.e. communicate with employees and external agencies regarding related activity and ensuring wages have been appropriately adjusted.
Ensure accurate administration of direct deposit enrollment forms and work with financial institutions to resolve any discrepancies.
Resolve issues with lost or stolen paychecks - reissuing of new and voiding of old paychecks, ensuring proper documentation has been completed, and communicating with County of Marin.
Transmittal of pay files and ACH files to County of Marin and financial institution, including resolution of any errors.
Processing off-cycle payroll checks when approved by senior management, which includes manual calculations of earnings and deductions, and ensuring correct data has been input.
Prints and mails payroll checks and direct deposit notices on a regular basis and in a timely manner.
Calculates and transmits payroll tax deposits to federal, state and county agencies.
Uploads and validates processing of electronic transmittal of 403(b) payments to Tax Deferred Solutions (TDS) for accuracy.
Prepares and submits third party payments and reports, to Accounts Payable division for purposes of check preparation, and responsible for ensuring the ensuing checks and supporting documents are mailed in a timely manner.
Respond to employment verifications regarding employee payroll history.
Maintains all hard copy and electronic files related to District payroll and related employee communications, for use in reconciling discrepancies and resolving inquiries.
Participates in testing of software application updates for the district's electronic payroll system and the County, as it relates to direct deposit, check printing and County SAP processes.
Work collaboratively and effectively as part of a customer service team and may perform related duties and or support to areas as directed by the manager.
Attend and participate in various meetings, workshops and conferences to stay abreast and remain current on payroll related changes in laws, statutes, rules and regulations.
Requirements & Desirables REQUIREMENTS
High school diploma or equivalent; and
Three years job related experience, and
Demonstrated sensitivity to and an understanding of the diverse academic, socioeconomic, cultural and ethnic backgrounds, disabilities and learning styles of community college students and staff.
Experience working in an educational environment.
Certified Payroll Professional (CPP) or a related professional designation.
KNOWLEDGE AND ABILITIES: KNOWLEDGE OF:
Generally accepted accounting and auditing principles, practices and procedures.
District rules, regulations and policies; California Education Code; Federal and State laws pertaining to employee payroll and processing.
Basic accounting, record keeping and business mathematics.
Correct English usage, spelling, punctuation and grammar.
Principles of business letter writing and advanced report preparation.
Automated payroll processing systems, e.g. Banner, related to employee positions, earnings and deductions.
Payroll taxes and benefit programs deductions.
Computer operations including software applications for word processing, database management and spreadsheets.
District offered benefits to ensure accuracy of payroll deductions.
Customer service and interpersonal skills using tact, patience and courtesy.
Establish and maintain effective and efficient working relationships with staff at all levels of the organization and with the local, state, and federal reporting agencies.
Respond to inquiries, provide assistance and communicate effectively both orally and in writing in a courteous and effective manner.
Work with a diversity of individuals and/or groups; and utilize a wide variety of job related equipment.
Work with others in problem solving, analyzing issues, create plans of action and reach solutions.
Specific abilities required to satisfactorily perform the functions of the job include: communicating with diverse groups; setting priorities; working as part of a team; working with constant interruptions.
Demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural and ethnic backgrounds, disabilities and learning styles of community college students and staff.
Train and provide work direction and guidance to assigned staff at same or lower level.
Interpret, apply and explain applicable laws, codes, regulations, policies and procedures.
Meet scheduled time lines/deadlines.
Work with a significant degree of independence, using decision-making skills to effectively resolve problems, issues and concerns in carrying out assigned duties.
Initiate and participate in the preparation and maintenance of a variety of records, reports and files.
Retrieve and review payroll related data using a computer; utilize word processing, spreadsheets and other software.
Maintain confidentiality of personal and sensitive materials, information and matters.
Interpret, apply and enforce applicable laws, codes, regulations, policies, procedures and other guidelines pertaining to employee garnishments, payroll taxes, and other payroll deductions.
Research and compile information and data in preparation of reports.
CONDITIONS OF EMPLOYMENT Prior to employment, the selected candidate will be required to complete the following:
In accordance with Federal Law all employees must provide proof of eligibility to work in the United States.
Criminal Justice/Fingerprint Clearance.
California Education Code, Section 87408.6 requires persons employed by a community college in an academic or classified position to submit to a TB risk assessment developed by CDPH and CTCA and, if risk factors are present, an examination to determine that he or she is free of infectious TB; initially upon hire and every four years thereafter.
DISASTER SERVICE WORKERS: All Marin Community College District (MCCD) employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the MCCD requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. For more information, please see the MCCD Emergency Operations Plan.
Candidates applying for positions with the Marin Community College District may be disqualified from consideration should their conviction history not meet the standards established under the California Education Code.
REQUIRED APPLICATION DOCUMENTS The following documents must be attached to your application in order to render it complete. Use the Attachment Type indicated in parentheses when making your attachments.
Cover Letter (cover letter)
Supplemental & Salary Information ENVIRONMENT:
Dexterity of hands and fingers to operate a computer keyboard
Hearing and speaking to exchange information in person and on the telephone
Sitting and/or standing for extended periods of time
Seeing to read a variety of materials
Bending at the waist, kneeling or crouching to file materials
Reaching overhead, above the shoulders and horizontally
Generally the job requires 70% sitting, 15% walking and 15% standing.
WORK SCHEDULE Campus: Indian Valley Campus (Novato) Full-time Equivalent: 1.0 - Full-time Months per Year: 12 Work Days/Hours: Monday - Friday 8:30am to 4:30pm (half-hour lunch) 7.5 Hours per Day 37.5 Hours per Week
SALARY INFORMATION FLSA Status: Non-exempt Salary Range: CSEA 123 Starting Salary Range: $33.64 to $37.07 per hour (Step 1 to 3). Normal entering step is Step 1.
CLASSIFICATION & RETIREMENT PLAN Employees in classifications represented by the California School Employees' Association (CSEA) Chapter 196 and are required to comply fully with the CSEA/Marin Community College District (MCCD) Collective Bargaining Agreement, which may include payment of union dues or charitable contributions. General information regarding rights and responsibilities under the Agreement can be found in the Collective Bargaining Agreements section of our Human Resources site. CSEA employees are also members of the California Public Employees Retirement System (CalPERS), to which the member contributes up to 7% of their reportable compensation on a monthly basis.
SELECTION PROCESS Applications must include the documents listed in the Required Documents section to be rendered complete; incomplete applications will not be accepted. Screening will begin after the priority screening date. Applicants selected to interview will be contacted to schedule an interview appointment with the screening committee; however, applicants will be notified of their status, either way, following the screening. Candidates forwarded by the committee following the first interview may be invited for a second interview. Regrettably, College of Marin is not able to offer reimbursement for travel to interviews at this time.