Basic Function: BASICFUNCTION Under the direction of the Vice President, Administrative Services, plan, organize, coordinate, direct control, and provide leadership for the accounting and budget functions of the District; train, supervise and evaluate the performance of assigned staff. The Director is responsible for coordinating the accounting function and ensuring that accounting policies and procedures are maintained at all District sites.
About College of the Desert: College of the Desert is located in Palm Desert, California, the geographic center of the beautiful Coachella Valley. Nestled among the backdrop of the Santa Rosa and San Jacinto mountains in eastern Riverside County, the Coachella Valley is a resort community that offers over 100 golf courses and a wide array of outdoor activities such as tennis, hiking, horseback riding, hot air ballooning, polo, bicycling, rock climbing and swimming.
Founded in 1958, this two-year public college serves over 400,000 residents of eight local cities and the students of the Palm Springs, Desert Sands and Coachella Valley school districts. College of the Desert offers certificates and two-year Associate of Arts and Associate of Science degrees.
The College serves over 15,000 students each year. College of the Desert is a federally recognized Hispanic Serving Institution (HSI), with almost more than 70% of the student body identifying as Hispanic. The Coachella Valley community recently passed a $577 million bond measure, allowing for College of the Desert to improve its current facilities and expand its campus locations. These improvements and expansion will assist with College of the Desert's goals of providing an education to students inside and outside of the Coachella Valley.
About the Department: The Fiscal Services Department serves the financial services needs of College of the Desert's five campuses. The department has sixteen permanent employees who provide services including payroll, accounts payable, accounts receivable, bursar services, financial aid disbursement, grant accounting, and bond project accounting. College of the Desert is one of the few California community colleges that has continued to grow over the last several years, creating a dynamic culture of innovation and creativity in meeting the needs of our students.
To be considered, applications must be completed by Sunday, September 15, 2019 at 11:59 a.m.
Interviews are tentatively scheduled for Monday, October 7, 2019.
Representative Duties: REPRESENTATIVEDUTIES
Plan, organize, and direct staff and control the central budget and accounting services functions of the District. Develop, organize, and supervise the District’s budget, accounting, accounts receivable, student club, benefits, payroll, and other related accounts.
Communicates, guides, and directs internally and externally for the purpose of providing information dissemination on fiscal-related policies, procedures, rules and regulations, information gathering, issue identification, and resolution, training and development.
Develop and coordinate accounting procedures required to determine and monitor the District’s fiscal conditions and cash positions.
Provide fiscal support for District initiatives and programs. Assist in implementing budgets and appropriate internal controls. Maintains liaison with state, federal, and county departments of education and professional organizations on legislation and accounting, budget, and payroll guidelines and works with them to clarify or resolve difficult or unusual operation problems.
Develop and produce timely and accurate fiscal reports as required by District, federal, state, and local agencies. Direct the analysis and preparation of reports and financial statements covering complex financial data and transactions.
Coordinate and develop systems for maintaining legal compliance of accounting functions; plan and coordinate audits according to established timelines; monitor federal and State grants and projects to assure compliance.
Plan, develop, and prepare reports required for claims and fiscal audits. Develop administrative strategies for accounting, finance, and reporting functions using a computer and related software.
Compile data and prepare Board agenda items.
Serve as an authorized agent of the District.
Gather and analyze data in support of special projects and prepare special reports as directed.
Coordinate the compilation of District budgets; prepare mandated reports; analyze District expense budget and prepare personnel and restricted fund budgets; oversee information in the District and County computer databases related to District finance.
Select, train, supervise, and evaluate the performance of assigned staff; recommend transfers, reassignments, discipline, terminations, promotions, and other personnel actions as appropriate.
Serves as a liaison with auditors and other fiscal monitors, explaining, and clarifying District procedures.
Meet schedules and timelines, organize multiple projects efficiently and effectively, and carry out required project details throughout the year.
Maintain an understanding of current ideas, trends, and practices pertaining to the areas of responsibility through continued study and participation in professional organizations.
Conduct and attend meetings as necessary; participate on committees; represent the District at regional meetings.
Assist with functions associated with risk management as assigned.
Perform other duties and responsibilities as assigned.
Minimum Qualifications: EDUCATION and EXPERIENCE
Bachelor’s degree from an accredited institution in accounting or related field and three (3) years of increasingly responsible accounting experience. Demonstrated higher-level critical thinking, problem solving, and analysis.
Knowledge, experience, and abilities to perform the above listed responsibilities and functions in an efficient, effective, harmonious manner.
Preferred Qualifications: PREFERREDQUALIFICATIONS Certified Public Accountant’s License (CPA) and/or Master of Business Administration (MBA); accounting experience in public higher education, including community college.
Knowledge of: Knowledge of: Principles and practices of general management, methods, materials and equipment involved in accounting, payroll, bookkeeping, payables, receivables, financial reports, budget and cashiers; financial and statistical record-keeping techniques; generally accepted accounting and auditing principles, practices and procedures; data processing applications to accounting and auditing functions; budget practices and methods, preparation of financial statements and comprehensive accounting reports.
Ability to: Ability to: Demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students and of staff and students with physical and learning disabilities; practice excellent work ethics and properly handle confidential information; develop and prepare reports and financial statements; coordinate annual fiscal audits, implement audit recommendations and develop and maintain systems for internal audit controls; organize and coordinate data collection and processing, storage and reporting; direct, supervise, train, motivate, and evaluate personnel; prepare and analyze comprehensive accounting reports; utilize accounting and auditing practices and terminology applicable to public sector accounting; meet schedules and time lines; work independently and confidentially with minimal direction; exercise tact and diplomacy in dealing with sensitive or confidential matters; communicate effectively both orally and in writing to exchange information; make clear and comprehensive reports and maintain complex records; operate a computer and appropriate software including scheduling, email, database management, word processing, spreadsheets and presentations; coordinate and organize tasks; work cooperatively with staff, business and community representatives; train and supervise personnel; sit for extended periods of time.
Physical Demands: Working Conditions:Environment: Office environment. Sitting for extended periods of time, pushing and pulling, and visual acuity. The ability to type, use phone, stand intermittently, walk, bend and stoop, occasionally lift, carry, push, pull, or otherwise move objects of light to moderate weight, work at a computer, including sitting and viewing a monitor for various lengths of time, repetitive use of keyboard, mouse, or other control device, dexterity of hands and fingers to operate keyboard, ability to communicate and provide information to others. Frequent interruptions. Some weekends and evening required. Driving a vehicle to conduct work as necessary.
Full Time/Part Time: Full Time Weekly Working Hours: 40 Work Schedule & Hours: Salary Schedule Range: Leadership Range XI: $108,842.83 to $157,620.33 Specific Departmental Needs:
Posting Number: 19-629 Number of Vacancies: 1 Interview Date: 10/07/2019 Posting Open Date: 08/16/2019 Posting Close Date: 9/15/2019 Open Until Filled: Yes
Special Instructions to Applicants: REQUIREDATTACHMENTS:
Special Instructions Summary:
REQUIREDMATERIALS Applications missing any of the required documents listed will not be considered. The following documents are required at the time of application:
Resume: Must include length of employment (month/year start & end dates) for each employer.
Cover Letter: Please address how you meet the minimum requirements for this position and any special qualifications you possess.
College Transcripts: Official or unofficial. Transcripts must be from an accredited institution and include institution name, degree awarded, and date degree awarded. Diplomas will not be accepted in lieu of the required transcripts.
Supplemental Questions: Responses to each supplemental question can be inserted in the response field within the application (capped at 1200 characters), or as a document upload. Applications without a response to each of the supplemental questions below will not be considered complete. Please keep your responses to no more than 3 pages total.
REFERENCES: Add to your application at least: 2 supervisors, 2 direct reports, 2 management level colleagues, 2 faculty/or equivalent. Include name, title, relationship, and current phone numbers. Applicants from sectors other than education should submit comparable references.