Supervisory or Clerical – Accounting, Supervisory or Clerical – Purchasing
Under the direction of the Director Purchasing, act as the senior buyer to plan, coordinate and oversee the activities of the purchasing operations of the District; recommend improved procurement policies; coordinate the purchasing, inventory and disposition of District property; perform specialized and technical duties associated with the purchase, delivery and quality of supplies, equipment and services; facilitate specific product and service contracts, and coordinate assigned activities with other departments, outside vendors and agencies and the general public; supervise and evaluate the performance of assigned personnel.
Essential Duties and Responsibilities
Plan, coordinate and supervise the purchasing operations of the District.
Assure compliance with applicable laws, codes, rules and regulations.
Supervise and evaluate the performance of assigned staff; interview and select employees and recommend transfers, reassignment, termination and disciplinary actions; work with employees to correct deficiencies.
Review District purchasing transactions and requisitions for equipment, supplies and materials.
Verify account codes and determine vendor and price as necessary.
Supervise and monitor the processing, printing and distribution of purchase orders and authorize purchase orders as assigned.
Provide technical expertise, information and assistance to the Director Purchasing regarding assigned functions.
Assist in the formulation and development of policies, procedures and programs.
Coordinate purchasing activities with receiving and warehousing; coordinate distribution of purchased items; periodically review trends in material and supply usage; adjust reorder points and cycles to comply with needs.
Advise the Director of unusual trends or problems and recommend appropriate corrective action.
Obtain and study comparative prices and quotations and develop vendor lists; prequalify vendors based on price, quality, service, etc.
Initiate contact with vendors relative to supply and equipment availability and purchase supplies, materials and equipment.
Work with Manager Contracting Services to coordinate and prepare specifications and formal bid documents; approve scheduling of bids; assure compliance with laws, rules and regulations; analyze and evaluate bids received.
Work with Manager Warehouse Operations and staff to plan, organize and coordinate the physical inventory of the District’s fixed assets.
Maintain departmental attendance and payroll records and prepare payroll reports for assigned staff.
Direct the preparation and maintenance of a variety of narrative and statistical reports, records and files related to assigned activities and personnel.
Research and prepare a variety of special projects as requested.
Communicate with other administrators, personnel and outside organizations to coordinate activities and programs, resolve issues and conflicts and exchange information.
Advise administrators and other staff regarding the purchasing of supplies and equipment, fixed assets, equipment repair and warehouse service requests.
Operate a computer and assigned software programs; operate other office equipment as assigned; drive a vehicle to various locations as needed.
Serve on assigned committees.
Maintain current knowledge of and interpret applicable laws, codes, rules and regulations.
Participate in training on purchasing software and process, act as lead person during Director’s absence from the workplace.
Perform related duties as assigned.
Knowledge and Skills
Planning, organization and supervision of the District’s Purchasing Department. Principles, methods, practices and procedures of purchasing. Sources of supply, commodity markets, marketing practices and commodity pricing methods and discounts. Automated and manual record-keeping practices. Warehousing procedures, material handling, inventory control and distribution. Budget preparation and control. Oral and written communication skills. Principles and practices of supervision and training. Applicable laws, codes, regulations, policies and procedures. Operation of a computer and assigned software. Interpersonal skills using tact, patience and courtesy. Report preparation techniques.
Plan, coordinate, organize, direct and control the purchasing operation of the District. Prepare clear specifications in accordance with established procedures and format. Supervise and evaluate the performance of assigned staff. Interpret market prices and trends. Develop and prepare departmental budgets. Revise and adopt work procedures and software systems to meet changing needs. Plan and schedule buying activities for greatest efficiency and service. Communicate effectively both orally and in writing. Interpret, apply and explain laws, rules, regulations, policies and procedures. Analyze situations accurately and adopt an effective course of action. Meet schedules and time lines. Work independently with little direction. Plan and organize work.
Prepare comprehensive narrative and statistical reports. Direct the maintenance of a variety of reports and files related to assigned activities. Maintain consistent, punctual and regular attendance. Hear and speak to exchange information and make presentations. Move hands and fingers to operate a computer keyboard. See to read a variety of materials. Sit or stand for extended periods of time.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee must be able to:
Lift, carry, push and/or pull items with a strength factor of medium work.
Hear and speak to exchange information in person or on the telephone.
See to read a variety of materials.
Work with a video display terminal for prolonged periods.
Possess dexterity of hands and fingers to operate equipment and perform the necessary functions of the position.
Stand and walk.
Bend at the waist, kneel or crouch to file materials.
Sit or stand for extended periods of time.
Reach horizontally and above the shoulders to perform job functions.
Climb a stool or ladder and reach above the shoulders
Education and Experience
Any combination equivalent to: education, training and/or experience which demonstrate ability to perform the required duties and equal to four years of increasingly responsible experience in purchasing a large variety of equipment and supplies.
Licenses and Certificates
Possession of a valid California Class C driver's license and proof of insurance are required.
Driving a vehicle to conduct work. The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This position will include:
Primarily warehouse and indoor office environment.
Driving a vehicle to conduct work.
Hazards: None identified.
Final Filing Date/Application Deadline: 8/1/2019 4:00 PM Pacific.
Applicants must submit on-line application through EdJoin.org. The initial screening of applicants will be based on the information and materials submitted by each applicant.
EDUCATION AND EXPERIENCE: Any combination equivalent to: education, training and/or experience which demonstrate ability to perform the required duties and equal to four years of increasingly responsible experience in purchasing a large variety of equipment and supplies. LICENSES AND
CERTIFICATES: Possession of a valid California Class C driver's license and proof of insurance are required.
Driver's License Copy (Valid CA Driver License)
Letter of Introduction (Cover Letter)
Letter(s) of Recommendation (3 Letters Required)
Other (Current proof of Automobile Insurance (insurance card or declaration page with applicant's name listed))
Proof of HS Graduation (High School Diploma or High School Transcripts or equivalent (ex: GED) or higher education transcripts)
Resume (Provide clear evidence of required experience)
About Twin Rivers Unified School District
Twin Rivers Unified School District is the 29th largest school district in California by enrollment, according to the California Department of Education. We serve approximately 28,000 students who come from families that speak 46 languages.
We are proud to include among our nearly 2,900 employees, the 2011 California Teacher of the Year, and the 2010 California Classified School Employee of the Year.
Our district includes four comprehensive high schools, five middle schools and 28 elementary schools. Twin Rivers also offers families the option of two alternative high schools, two special education centers, an independent learning center, a community day school, an opportunity school, preschools, three dependent charter schools and Twin Rivers Adult School.
Twin Rivers encompasses 120 square miles in a growing, ethnically diverse region characterized by a mix of suburban development and light industry. Our families live in the neighborhoods of North and South Natomas, Robla, Dos Rios, Gardenland, Northgate, Foothill Farms, Elverta, Rio Linda, North Highlands, Arden Fair, Woodlake, North Sacramento, Del Paso Heights and McClellan Park.