Under the direction of the Executive Director General Services, plan, organize, control and direct the acquisition of textbooks, materials, supplies, equipment and services, the warehouse function, the duplicating and reproduction function and the District delivery/mail function; train and supervise the performance of assigned personnel.
Essential Duties and Responsibilities (may include but not limited to the following)
Plan, organize, control and direct the acquisition, storage and distribution of materials, supplies, equipment and services.
Supervise the performance of assigned personnel; interview and select employees and recommend transfers, reassignment, termination and disciplinary actions.
Provide technical expertise, information and assistance to the Executive Director General Services regarding assigned functions; assist in the formulation and development of policies, procedures and programs to assure an economical, safe and efficient work environment; advise the Executive Director General Services of unusual trends or problems and recommend appropriate corrective actions.
Prepare recommendations to the District regarding types and quantities of materials to be ordered; develop, recommend and establish standardized lists of furniture, equipment and supplies.
Establish annual timelines for quantity purchases, consolidate District orders for quantity purchase and represent the District in joint powers purchasing matters.
Receive and review requisitions for adequate data and authorization; receive price quotations from vendors by telephone, letter, fax, e-mail or personal contact; compare prices and values to provide cost-effective purchase; supervise preparation of purchase orders and placement of orders.
Manage the development of bid specifications and prepare bid documents; prepare bid advertisements; arrange for publication in a newspaper of general circulation within the District; receive, open and tabulate vendor bid data for evaluation.
Develop and maintain a follow-up and reporting system on purchase orders; coordinate resolution of discrepancies in purchase orders, shipments, receiving and billing between vendors and the District.
Coordinate evaluation of vendor bids and prepare Board agenda for recommended vendor awards.
Maintain central purchasing files which include vendor catalogs, bid proposals, purchase orders and correspondence.
Develop, maintain and improve warehouse inventory control and distribution system and conduct semiannual and annual inventory as needed.
Design, develop and implement system design changes to improve operational procedures in purchasing, warehousing, textbook control, delivery, mail and reproduction.
Direct the preparation and maintenance of a variety of narrative and statistical reports, records and files related to assigned activities and personnel.
Communicate with other administrators, personnel and outside organizations to coordinate activities and programs, resolve issues and conflicts and exchange information.
Develop and prepare the annual preliminary budget for the Purchasing and Warehouse Department; analyze and review budgetary and financial data; control and authorize expenditures in accordance with established limitations.
Operate a computer and assigned software programs; operate other office equipment as assigned; drive a vehicle to District site.
Attend and conduct a variety of meetings as assigned.
Compose letters, prepare and present reports to District management and the Board of Education.
Perform related duties as assigned.
Knowledge and Skills
Modern warehouse, mail delivery, printing and inventory control systems and procedures.
Applicable Federal, State and local regulations and ordinances relating to school District purchasing, shipping, receiving, disposal of surplus property and textbook controls.
Planning, organizing and directing the acquisition of textbooks, materials, supplies, equipment and services; the warehouse function; the duplicating and reproduction function and the District delivery/mail function.
Budget preparation and control.
Oral and written communication skills.
Principles and practices of administration, supervision and training.
Interpersonal skills using tact, patience and courtesy.
Operation of a computer and assigned software.
Plan, organize and administer the acquisition of textbooks, materials, supplies, equipment and services, the warehouse function, the duplicating and reproduction function and the District delivery/mail function.
Supervise the performance of assigned personnel.
Communicate effectively both orally and in writing.
Interpret, apply and explain rules, regulations, policies and procedures.
Establish and maintain cooperative and effective working relationships with others.
Operate a computer and assigned office equipment.
Analyze situations accurately and adopt an effective course of action.
Meet schedules and time lines.
Work independently with little direction.
Plan and organize work.
Prepare comprehensive narrative and statistical reports.
Direct the maintenance of a variety of reports and files related to assigned activities.
Make effective oral and written management reports and presentations.
Maintain consistent, punctual and regular attendance.
See to read a variety of materials.
Hear and speak to exchange information and make presentations.
Move hands and fingers to operate a computer keyboard.
Assist in the continued enhancement of the management of the District by modeling appropriate behavior for and toward students and staff and by displaying professional conduct at all times.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee must be able to:
Lift, carry, push and/or pull items with a strength factor of light Hear and speak to exchange information.
See to read a variety of materials.
Work with a video display terminal for prolonged periods.
Possess dexterity of hands and fingers to operate equipment and perform the necessary functions of the position.
Stand and walk.
Bend at the waist, kneel or crouch.
Sit or stand for extended periods of time.
Reach horizontally and above the shoulders to perform job functions. Climb a stool or ladder and reach above the shoulders.
Education and Experience
Any combination equivalent to a four-year degree in business, public administration or related field with course work in purchasing, warehouse and delivery systems; and five years increasingly responsible experience in the administration of purchasing, warehouse and/or duplicating functions.
Valid California Class C driver’s license and proof of insurance are required.
About Twin Rivers Unified School District
Twin Rivers Unified School District is the 29th largest school district in California by enrollment, according to the California Department of Education. We serve approximately 28,000 students who come from families that speak 46 languages.
We are proud to include among our nearly 2,900 employees, the 2011 California Teacher of the Year, and the 2010 California Classified School Employee of the Year.
Our district includes four comprehensive high schools, five middle schools and 28 elementary schools. Twin Rivers also offers families the option of two alternative high schools, two special education centers, an independent learning center, a community day school, an opportunity school, preschools, three dependent charter schools and Twin Rivers Adult School.
Twin Rivers encompasses 120 square miles in a growing, ethnically diverse region characterized by a mix of suburban development and light industry. Our families live in the neighborhoods of North and South Natomas, Robla, Dos Rios, Gardenland, Northgate, Foothill Farms, Elverta, Rio Linda, North Highlands, Arden Fair, Woodlake, North Sacramento, Del Paso Heights and McClellan Park.