Under the direction of the Director, Fiscal Services, performs a variety of professional level fiscal duties in the area of accounting and budgeting that includes but not limited to recording and summarizing financial transactions and analyzing, verifying, reporting the results of the financial operation. Ensures that financial transactions are accurate and report for accuracy and compliance, for district bonds. Position is dependent on bond funding and may sunset upon completion of funding.
Understanding of the basic of construction accounting
Perform professional level accounting work in accordance with a prescribed accounting system, district policies, federal and state laws, Generally Accepted Accounting Principles (GAAP) and California School Accounting Manual (CSAM).
Maintain a complete chart of accounts as required.
Process purchase requisitions as needed.
Analyze and verify accounting data for posting; posts, adjusts, and balances accounts and initiate budget transfers as needed.
Prepare, analyze, and review revenue, expenditures, fund balance, cash flow and budgetary accounts.
Process accounts payable; receive, sort, process, verify invoices; check invoices and match with purchase orders and other information; verify accuracy and completeness including authorization calculations, pricing, coding, and vendor information; prepare and process invoices for payment.
Monitor and update budget, accounting, and other related financial data, including preparation and tracking of monthly financial reports; schedule milestones and coordinate between District administrators and external design professional and construction team including contractors, construction managers, architects, consultants, and inspector of records.
Review, analyze and verify financial reports and statements.
Analyze, evaluate, and develop procedures to meet needs of preparation, control, and coordination of district project budgets.
Prepare budget and financial reports for bond oversight committees.
Enter projects in the State of California Department of Industrial Relations (DIR) website.
Work with and assist in the bidding process and contract awards through preparation of bid forms documents, contract forms, project manuals, and other activities associated with the construction procurement process from conception to completion; track and log all documents related but not limited to Preliminary Lien Notices, Stop Notices and Releases, Certified Payroll issues, contractor license issues and Securities in Lieu of Retention escrow agreements and retention payments.
Develop and maintain spreadsheets and generate a variety of computerized reports
Perform internal audits and assists District’s external auditors by preparing documentation required for annual audits.
Enters fixed assets in tracking software and reconcile the assets with financial reports
Prepare district, state and federal financial reports as required.
Coordinate and analyze costs for individual projects.
Monitor compliance and collection of financial data for state, Federal, and local reimbursements in order to meet legal, fiduciary, and statutory regulations.
Attend mandatory trainings as required by the position.
Performs other related duties and assumes responsibilities as assigned by the proper authorities.
KNOWLEDGE AND ABILITIES:
GENERAL KNOWLEDGE OF:
Methods, procedures, and terminology used in clerical accounting work
Financial and statistical record-keeping techniques
Modern office practices, procedures, and equipment
Data control procedures and data entry operations
Operation of a computer and assigned software
Oral and written communication skills
Interpersonal skills using tact, patience, and courtesy,
Understanding of the basics of construction accounting
Perform a variety of clerical accounting duties in support of assigned accounts and functions such as accounts payable and accounts receivable
Process and record accounting transactions accurately
Receive, review, verify and process invoices, reimbursements, and other documents
Maintain accurate financial and statistical records
Assemble, organize, and prepare data for records and reports
Compare numbers and detect errors efficiently
Establish and maintain cooperative and effective working relationships with others
Type or input data at an acceptable rate of speed
Communicate effectively both orally and in writing
Understand and carry out oral and written directions in an independent manner
Meet schedules and time lines
Make arithmetic computations with speed and accuracy
Operate standard office equipment including a computer and assigned software
Understanding of the basics of construction and accounting and maintain regular attendance
Bend, stoop, reach, lift and stand or sit for prolonged periods
Have dexterity of hands and fingers to operate office equipment
Speak clearly and hear well to communicate effectively
See fine print to read a variety of materials
Office environment; may be subject to constant interruptions
May drive vehicle to conduct work
This job description is intended to indicate the basic nature of the position and examples of typical duties that may be assigned. It does not imply that the position performs all the duties listed, nor does it list all possible duties that may be assigned.
EDUCATION: Equivalent to a bachelor’s degree from an accredited college or university with major course in accounting, finance, or related field preferred.
EXPERIENCE: Four years of increasingly responsible technical experience in budgeting and accounting or related field, Preferably in a school construction.
LICENSE: A valid Class C California Driver’s License with evidence of appropriate insurance may be required
TEST: Must pass the District’s Accounting Test
SALARY: $5,263.83 to $6,415.67
CALENDAR: 12 Months
About 309 South K Street, Oxnard, CA 93030
Oxnard Union High School District was established in 1901 and opened Oxnard High School in 1902. The district was formed by the elementary districts in the area it served in order to provide public education for grades 9 through 12.