Deputy, Assistant or Associate Superintendent – Chief Business Officer (CBO)
GENERAL DESCRIPTION: Under the direction of the Superintendent, the Associate Superintendent of Business Services assumes responsibility for the administration of the District business division.
REPORTS TO: Superintendent
Director of Finance
Director of Maintenance, Operations, and Transportation
Director of Child Nutrition Services
Director of Facilities and Technology
Master’s degree in Business Administration, education, accounting, or related field; or Bachelor’s degree + college/university certification as Chief Business Officer.
A minimum of five (5) years of experience in one of the above fields, including at least three (3) years of experience in a supervisory capacity.
Such alternatives to the above qualifications as the Board of Education may find appropriate and acceptable.
Serve as a member of the Superintendent’s cabinet and is a problem-solving collaborative team player on all District leadership and management issues.
Responsible for the planning, organization, coordination and implementation of the school housing, and facility program; including (1) the design, financing and construction of new school buildings and district facilities, and (2) the repair, maintenance, alteration, reconstruction and relocation of existing school buildings and district facilities.
Prepare Board agenda items and information relative to business matters and attend all Board meetings unless otherwise advised.
Prepare reports required by the State Department of Education, The Board of Education and the Superintendent.
Active participant in negotiations for the District with certificated and classified unions.
Monitor and authorize department budget expenditures in accordance with established guidelines.
Model district standards of ethics and professionalism.
Directs and coordinates all Division functions through the Directors of Maintenance, Operations & Transportation, Fiscal Services, Food Services, and Facilities Management Departments.
Advises the Superintendent, Board, and others on all matters relating to the functions of the Business Division.
Directs the development of Board policies related to the Business Division.
Attends all Board of Education meetings representing the Business Division.
Provides District negotiator with financial information relative to the collective bargaining process.
Identifies, defines, and describes policy issues, service programs, and community concerns related to the functions and activities of the Business Division.
Plans, directs, and participates in the delivery and administration of assigned services and programs; confers with division staff and management personnel to identify and resolve problems, conflicts, and controversies.
Works collaboratively with leaders of other administrative programs in integrating and coordinating individual effort into a unified program for the district.
Reviews and administers outside service contracts for work performed.
Devises comprehensive and effective systems of record keeping in accordance with the needs of the Business Division and the policies, regulations, and laws affecting the Business Division.
Remains abreast of developments and innovations in the field by reading current literature, attending professional association meetings and conferences, and by discussing developments and issues of mutual interest with others in the field.
Directs procedures and computer application systems necessary to maintain proper records and to afford adequate accounting controls and services.
Appraises the district’s financial position and issues periodic reports on district’s financial stability and growth.
Directs and coordinates the establishment of budget programs.
Analyzes, consolidates and directs all cost accounting procedures together with other statistical and routine reports.
Oversees and directs the preparation and issuance of district’s budget(s).
Directs and analyzes studies of general economic, business, and financial conditions and their impact on the district’s policies.
Analyzes operational issues impacting functional groups and the whole district, and determines their financial impact.
Establishes and maintains contacts with all stakeholders.
Arranges for the internal auditing of school accounts.
Interprets the financial concerns of the district to the community.
Develop and update the planning data base for schools and district facilities (e.g. student enrollments, construction rates, student yield factors, address grid systems, building data, district maps, school boundaries, etc.).
Develop and update short and long range projections for student enrollments and residential, commercial and industrial construction rates.
Develop and update the short and long range master plans for new and existing sites, schools and district facilities.
Develop and update financial plans and funding sources in support of the short and long range facility master plans.
Coordinate the preparation and submittal of applications and plans for state funds, city funds, county funds, impact fees, developer fees, bond funds and other local funding sources.
Coordinate the review and approval of all funding applications with the funding agency (city, county state, etc.) and interested or affected organizations (community committees, school sites, etc.).
Administer the receipt, collection, disbursement, accounting and financial reporting of all funds received from agencies, fees, sale of bonds and local funding sources in support of the facility program.
Coordinate the preparation of plans from the developed educational, performance and equipment specifications for schools and district facilities.
Develop and update timelines for the acquisition and construction of new facilities and the repair, reconstruction or relocation of existing facilities.
Coordinate, negotiate, implement and supervise the sale, disposal, trade or acquisition of district easements, leases, agreements, sites and facilities.
Coordinate, implement and supervise the construction of new schools and district facilities and the repair, maintenance, reconstruction and relocation of existing schools and district facilities.
Coordinate the selection, monitoring and supervision of services provided by architects, engineers, consultants, contractors, attorneys, bond counsels, bond underwriters, inspectors and other professional service agencies used in support of the facilities program.
Prepare and present periodic or special facility housing and financial reports to the public, funding agencies, Board of Education, Superintendent’s Cabinet, Management Team, school sites and community groups.
Attend and participate in Board of Education, Superintendent’s Cabinet, staff, state agency, city, county, and community meetings as required.
Perform other duties as assigned by Superintendent.
Performance of this position will be evaluated annually by the Superintendent in accordance with provisions of Board policy on Evaluation of Administrative Personnel.
LICENSES AND OTHER REQUIREMENTS:
Valid California driver’s license
Administrative Credential (if applicable)
PHYSICAL EFFORT/WORK ENVIRONMENT:
Light to moderate physical effort; frequent standing or walking, occasional lifting 10 - 20 lbs.; rapid-paced work; moderate to high levels of stress.
Office environment; driving a vehicle to conduct work. With or without accommodation, the ability to see and hear to conduct work, and speaking to exchange information. Sitting for extended periods of time; reaching overhead, above the shoulders, and horizontally, or bending at waist to retrieve and store files. Reading, writing, and operating computer keyboard.
TERMS OF EMPLOYMENT:
Work year: 12 months or 225 days
Salary: Assistant Superintendent and Associate/Deputy Superintendent Salary Schedule Range XXI