Under general direction of the Associate Superintendent, Business Services or designee, plans, organizes, and directs the purchasing, warehouse, and distribution operations of the District.
The classification specification does not describe all duties performed by all incumbents within the class. This summary provides examples of typical tasks performed in this classification.
Develops, recommends, and implements all purchasing, warehousing and inventory policies, procedures, and departmental regulations in accordance with laws, regulations and District policies and in alignment with best and current practices of cost-efficiency and effectiveness.
Supervises and assigns to staff the development, research, preparation, analysis and evaluation of specifications, bids, and related documents in accordance with legal, procedural, and policy requirements; develops specifications and bids if necessary.
Coordinates with District staff the work of architects, engineers, consultants, government agencies, and public on bidding, contract management, planning, and design of public works contracts.
Reviews bids received for conformance and compliance with established standards, and recommends awarding of contracts and bids.
Evaluates and recommends potential contractors and subcontractors in the areas of financial capability, bonding capacity, past performance and fitness through adherence to established guidelines.
Meets with vendors and develops business relationships in order to become aware of new product lines, clarify goods and services purchased, coordinate activities, and handle and resolve any vendor related conflicts.
Interviews and selects employees, assigns duties, trains, and evaluates staff performance.
Prepares, submits and manages budget for purchasing and warehouse sections, develops suggestions and alternative methods to reduce costs, prepares periodic and special reports, and composes correspondence related to purchasing and warehousing activities.
Obtains, processes, and retains all contracts, leases and agreements for the District.
Negotiates with vendors for purchases, leases, contracts, and agreements.
Assists maintenance supervisors with the selection and supervision of building inspectors and the review and approval of progress and final payments to construction contractors.
Participates in the procurement of large or complex purchases.
Meets with budget managers, program managers and administrators to discuss procedures, clarify understanding of laws and regulations, explain policies and discuss the level and quality of services provided.
Drafts material, supply, and equipment catalogues and ensures that current catalogs, price lists, vendor list and bidder mail lists are maintained.
Makes recommendations concerning standardization of equipment and supplies.
Develops, implements, and maintains the District purchasing calendar.
Reviews, analyzes and evaluates inventory control reports to ensure that the warehouse is appropriately stocked; ensures annual District warehouse and fixed assets inventories are properly conducted, and assists in the resolution of discrepancies.
Oversees the collection and disposal of District surplus property.
Utilizes internal on-line data entry programs for all aspects of Purchasing/Distribution Services.
Administers District-wide forms programs (e.g. Inventory Control Forms, Return for Credit Forms, and Transfer of Equipment Forms).
Administers the District P-Card Program.
Supervises the District print shop.
OTHER RELATED DUTIES
May attend Board meetings to present background and recommendations for assigned area of responsibility.
May operate District vehicles.
Performs other related duties as directed.
Education: Graduation from a recognized four-year college or university with a bachelor's degree in public administration, business administration, or closely related field.
Experience: Four years of experience in material, supply, contract administration, and equipment procurement and control. Two years of the required experience must have been in a management or supervisory role.
About Hacienda La Puente Unified School District
Hacienda La Puente Unified School District High Schools are among the best in the nation and have won many awards and honors, offering innovative and distinguished academic and athletic programs.
Our kindergarten through 12th grade enrollment is more than 22,000 students who reside within the district's boundaries--the cities of Industry and La Puente, and the unincorporated Los Angeles County areas of Hacienda Heights and Valinda. The Hacienda La Puente Unified School District has seventeen K-5 elementary schools, six K-8 schools, four middle schools, four comprehensive high schools, one alternative high school, an orthopedic unit for the physically handicapped, and an extensive child development and adult education program. The district also maintains an Administration Center, an Instructional Services Center, a Multilingual Assessment Center, a Professional Library, and a Curriculum Lab. The Hacienda La Puente Unified School District is dedicated to maximizing the talents, interests, and abilities of all its students, enabling them to meet the challenges and opportunities of a changing world. The district curriculum is based on the California State Frameworks and California ...Common Core Standards (CCCS). Classroom instruction is integrated, thematically applied, technologically integrated, and sensitive to the individual learning styles of students and the needs of the multicultural community we serve. Elementary classrooms are self-contained and opportunities for team teaching are available. Middle schools offer both core and departmentalized scheduling. Classrooms are departmentalized for students in grades 9-12. Band, chorus, drama, journalism, and other student activities are also provided. A number of supplemental programs enhance the district's basic classroom curriculum. These programs include: special education, English language development, gifted and talented education, counseling, school improvement, and compensatory education programs.