Posting Number: 2014676S Department: Human Resources DIST (DEPT) Location: District Office Position Number: 1C0171 Percentage of Full Time: 100% FLSA: Exempt (does not accrue overtime) Months per Year: 12 Min Salary: $113,592 (annual) Max Salary: $143,856 (annual) Position Type: Administrative/Supervisory Positions
Who We Are: The San Mateo County Community District is committed to achieving educational equity for all students. As outlined in the District’s Strategic Plan, “success, equity, and social justice for our students are longstanding goals.” The District’s “Students First” Strategic Plan is focused on “Student Success, Equity and Social Justice.” We provide students with a rich and dynamic learning experience that embraces differences — emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become global citizens and socially responsible leaders. When you join our team at San Mateo County Community College District, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, classified staff, administration, students and community partners.
The College and the District: San Mateo County Community College District is home to Cañada College, College of San Mateo, and Skyline College. All three of our colleges have been designated as Hispanic Serving Institutions. The District enrolls approximately 23,000 students, the majority of whom are from minoritized populations. Of the students within the District, 2.8% are African-American, 0.2% are American Indian, 16.4% are Asian, 10.4% are Filipino, 24.6% are Latinx, 1.6% are Pacific Islander, 24.0% are White, 17.8% Multi-Ethnic, and 2.2% are unknown.
Who We Want: We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities and orientations. Therefore, we prioritize applicants who demonstrate they understand the benefits diversity brings to a professional educational community. The successful candidate will be an equity-minded individual committed to collaborating with faculty, classified staff, administration, students and community partners who are also committed to closing equity gaps. The San Mateo County Community College District seeks employees who value mentorship and working in a collegial, collaborative environment, guided by a commitment to helping all students achieve their educational goals.
The Position: Under general direction of the Vice Chancellor of Human Resources and the Director of Human Resources, this position is responsible for the leadership, development, and management of all aspects of programs related to compensation and employee and retiree health and welfare benefits as well as the management of personnel policies and practices, including classification and pay and HRIS. Public contact is extensive, and involves staff, faculty, students, vendors, contractors, outside educational institutions and businesses, community representatives, and governmental agencies for the purpose of exchanging policy and procedural information. A high degree of independent judgment and creativity are required to resolve minor and major problems that arise. Consequences of errors in judgment could be costly in employee time, public relations and money; however, administrative and policy controls limit the risk of serious consequences. The Compensation & Benefits Manager supervises and directs the work of professional and clerical staff, and student assistants as assigned.
Duties and Responsibilities: The duties and responsibilities listed below include the full range of activities that the Manager will potentially oversee/supervise or directly perform. These duties and responsibilities are allocated by the Director of Human Resources and/or Vice Chancellor of Human Resources.
1. Supports the development, design, administration, implementation, and evaluation of the District’s health and welfare benefits programs, including medical, dental, vision, long-term disability, employee assistance program, and workers’ compensation
2. Assists in the coordination of the day-to-day operations of the Human Resources Department, compensation and classification, personnel processing, personnel record keeping, accommodations, and personnel policies
3. Recommends to senior management the addition of or changes to employee benefit programs, including preparation of benefit cost analyses
4. Serves as the District contact for the administration of CalPERS and CalSTRS pension plans, as well as 403(b) and 457 tax sheltered annuity retirement plans and health and dependent care flexible spending accounts
5. Provides oversight for employee leaves of absence, ensuring compliance with all federal, state, and local laws and regulations, as well as District Board policies and administrative regulations, and maintains the FMLA and family illness database
6. Provides guidance and information to classified and academic employees regarding PERS and STRS retirement processing or employment separation and acts as a resource to District retirees regarding a variety of issues
7. Conducts exit interview process for all regular classified and academic employees and administers COBRA processing as needed
8. Prepares a variety of complex reports related to personnel issues, including forecasting budgets for employee and retiree compensation and benefit programs
9. Evaluates and assesses the District’s Human Resources Information System (HRIS) to ensure that personnel actions are updated, reporting is accurate and timely, periodic maintenance is conducted, and troubleshooting is conducted as necessary
10. Directs processing of personnel transactions related to job assignments, payroll processing, and record keeping
11. Announces, plans, coordinates, and implements employee health plan open enrollment events and other training programs as needed
12. Interfaces with broker and insurance companies regarding employee programs
13. Resolves health and welfare plan enrollment and claims processing issues
14. Performs classification reviews for classified and supervisory positions, including classification studies, salary survey analysis, and the development of compensation and salary placement recommendations
15. Promotes a work culture which values diversity and which promotes the delivery of exemplary customer service, innovation, and quality services to employees and the community
16. Stays abreast of developments and changes in laws in the compensation, benefits, leaves, and retirement fields, as well as human resources field in general
17. Provides technical direction to managerial, technical/professional and clerical staff regarding various human resources activities
18. Ensures effective and efficient administration of electronic application and database systems, on-boarding procedures, and related functions
19. Consults with all levels of District staff and union representatives on human resources issues
20. Provides accurate and consistent application of Education Code and Title 5 human resources and payroll requirements across the District
21. Provides leadership and oversees employee information collection, analysis, and reporting, and supervises the input of data to ensure its integrity
22. Supervises and evaluates the performance of Human Resources classified staff and student employees
23. Represents Human Resources and the District at a variety of meetings
24. Develops, implements, and administers a variety of special projects
25. Assists in the development and administration of the departmental budget and ensures compliance and effective use of department resources by monitoring and tracking budget expenditures
26. Performs other duties, as assigned by the Director of Human Resources and/or Vice Chancellor of Human Resources
Minimum Qualifications: • A combination of education and experience equivalent to a Bachelor’s degree, preferably in human resources management or a closely related field• Three years of increasingly responsible experience in human resources, payroll or related area which demonstrates competencies sufficient to successfully perform the essential functions of the position• Demonstrated cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff• Experience with program planning, implementation and evaluation• Experience with directing the work of others• Demonstrated skills in oral and written communication, including public speaking• Demonstrated effective collaborative and relationship building experience with diverse constituents• Skill in the use of a variety of computer software for written materials, reports, and presentations
Physical Requirements: This classification requires requires the ability to type, use phone, stand intermittently, walk, bend and stoop, occasionally lift, carry, push, pull or otherwise move objects weighing 35 pounds or less, work at a computer, including sitting and viewing a monitor for periods of time, repetitive use of keyboard and mouse, dexterity of hands and fingers to operate keyboard and mouse, hearing and speaking to communicate and provide information to others and ability to operate a motor vehicle in order to perform the essential functions.
Equivalence to Minimum Qualifications:
Knowledge, Skills and Abilities: 1. Knowledge of human resources administration and practices in public higher education, including applicable federal and state laws, rules, and regulations
2. Knowledge of the Affordable Care Act (ACA), Family and Medical Leave Act (FMLA), California Family Rights Act (CFRA), and the Pregnancy Disability Act (PDA)
3. Knowledge of HRIS system development and administration, systems analysis and research methods, and human resources functions and processes
4. Knowledge of compensation practices, methods, and techniques
5. Knowledge of the techniques of budget planning, monitoring, forecasting, and analysis
6. Knowledge of team building
7. Skill in communicating effectively with people at various levels within an organization
8. Skill in communicating respectfully, sensitively and effectively with people who are diverse in their academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds
9. Skill in supervising and evaluating the work of others
10. Skill in working with difficult individuals
11. Skill in conducting complex data comparison, analysis, and synthesis
12. Skill in written communication
13. Skill in oral communications, including public speaking
14. Skill in research, compiling data for, formatting and effectively presenting data for a variety of audiences
15. Skill in use of the Microsoft Office Suite, Adobe Acrobat, and a variety of computer software to enter, format, and present complex financial, statistical, and other data
16. Ability to manage projects, put systems in place, and evaluate their effectiveness
17. Ability to multitask and organize complex, multifaceted workloads, with attention to detail and timelines under deadline pressure
18. Ability to read, interpret, and explain laws, rules, and regulations and to develop and implement personnel policies and procedures
19. Ability to think critically and solve problems
Benefits: Benefits include paid holidays, vacation and sick leave. The District pays all or a portion of monthly medical plan premiums (depending on the coverage) and pays all of the monthly dental and vision plan premiums for employees and eligible dependents. Additional paid benefits include life insurance, salary continuance insurance, and an Employee Assistance Program. Classified employees participate in the Public Employees’ Retirement System, a defined-benefit retirement plan through the State of California. Optional tax-deferred 403(b) and 457 retirement plans are also available.
Open Date: 10/18/2018 First Review Date: 11/08/2018 Open Until Filled: Yes
Special Instructions Summary: Required Application Materials All applicants are required to submit: 1. A completed online District application form (go to https://jobs.smccd.edu to complete the application and to apply for this position). 2. A resume that details all relevant education, training, and other work experience. 3. A cover letter of no more than 3 pages that addresses the applicant’s cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff as well as the applicant’s qualifications as they relate to the requirements, knowledge, skills, and abilities listed in this announcement. Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills. For questions related to this posting, please contact: SMCCCD Office of Human Resources 3401 CSM Drive, San Mateo, CA 94402 Tel.: (650) 574-6555 Fax:(650) 574-6574 Web Page: www.smccd.edu/hr
Conditions of Employment: Prior to employment, the selected candidate will be required to complete the following:
1. Submit official transcripts (applies to all faculty or educational administrative positions) 2. Submit verifications of prior employment 3. Satisfactory references 4. Successfully being cleared for employment through the background checking process
In addition to background checks, the District may review publicly available information about a candidate on the Internet. If a candidate is aware of incorrect or inaccurate information that is available on the Internet, the candidate is welcome to address such an issue with the Office of Human Resources. .
5. Present original documents for proof of eligibility to work in the United States 6. Approval of your employment by the SMCCCD Board of Trustees 7. Provide a certificate of Tuberculosis exam for initial employment. 8. Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment). Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.
EEO Statement: The San Mateo County Community College District is an Equal Opportunity Employer that seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.
Accommodations: Applicants who have disabilities may request that special accommodations be made in order to complete the selection process. Accommodation request forms and a copy of the Americans with Disabilities Act applicant procedures are available in the Office of Human Resources.
Annual Security Report: San Mateo County Community College District’s (SMCCCD) 2018 Annual Security Report (ASR), required by the Clery Act, includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings owned or controlled by SMCCCD; and on public property within, or immediately adjacent to and accessible from SMCCCD. Our 2018 Annual Security Report also outlines various campus safety and security policies, such as those concerning crime reporting, prevention and response to sexual and gender violence, alcohol and drug use, crime prevention, emergency response and evacuation procedures, and other matters. The 2018 Annual Security Report is now available. The Annual Security Report also includes important tips to help every member of the community remain safe and avoid becoming a victim of crime. You can obtain a copy of this report by contacting the Department of Public Safety at the District Office or any of the three Campuses (650) 738-7000.