Community: World-famous attractions
District: Award-winning schools
Health Benefits: 100% employer contribution towards employee and family premiums
Under the direction of the Assistant Superintendent, Business Services, plan, organize, direct, supervise and evaluate District accounting, payroll and bookkeeping activities; establish and revise payroll and accounting processes and procedures; conduct accounting analyses, prepare financial statements and conduct audits of all District funds and accounts; and to provide complex staff assistance to the Assistant Superintendent, Business Services.
SUPERVISION RECEIVED AND EXERCISED:
Receives administrative direction from the Assistant Superintendent Business Services. Exercises direct supervision over professional, technical and clerical staff. Recommends goals and objectives;
Note: The statements herein are intended to describe the general nature and level of work being performed by employees in this classification, and are not to be interpreted as an exhaustive list of responsibilities and qualifications required of personnel so classified. Reasonable accommodations will be made so that qualified employees can perform the essential duties of the job.
SPECIALIZED ESSENTIAL DUTIES (Typically only performed in this classification):
- Plan, organize and direct the work of the accounting and payroll departments, including departmental budget control records, payroll record-keeping and preparation and proper disbursement of funds for materials, supplies and equipment; perform the more responsible tasks in connection with the above functions.
- Directs and oversees the District’s cash management programs; monitors cash handling procedures and controls at school sites and departments; provides banking and armored car services for school sites and departments; monitors and documents cash flows and prepare cash flow projections; determines external financing needs for operational cash; participates in the preparation of legal documents and financial data required for external financing of cash.
GENERAL ESSENTIAL DUTIES (Also performed in other classifications):
- Designs and conducts audits of all District funds or accounts; acts as liaison with external auditors; provides training to schools and departments on audit findings, internal controls, and student body accounting; provides centralized reconciliation and reporting of student body fund accounting for school sites.
- Assists and consults with the Assistant Superintendent and Director of Business Operations in the preparation of budget and unusual problems including deviations from policy or precedent.
- Designs, implements, and evaluates new programs; develops new procedures as needed; sees that the established procedures are carried out efficiently in order to assure protection of all district assets; provides leadership in improving efficiency as a means of containing costs.
- Directs, oversees, and participates in the development of the office work plan; assigns work activities, projects, and programs; monitors work flow; implements policies and procedures; reviews and evaluates work products, methods, and procedures.
- Manages the Accounting and Payroll Departments’ budget; plans the acquisition of equipment, materials, and personnel needed to implement District goals and objectives.
- Manage the Payroll Department’s budget; plan the acquisition of equipment, materials, and personnel needed to implement District goals and objectives.
- Participates in recommending the appointment of personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline procedures; recommends employee terminations.
- Serves as a liaison with Information Systems in development, implementation, and conversion of software and hardware to allow for normal operating processes and to assure integrity of financial records; monitor and enhance internal control systems.
- Liaison with Serves as a lead to department heads and site personnel in customer oriented fashion to enforce and provide financial guidelines; may include parent group and students as it relates to ASB and Booster organizations.
- Implements and oversees the District’s mandated cost reimbursement programs; coordinates efforts with other departments and schools to prepare data for mandated cost reimbursement in order to maximize revenues.
- Coordinates the fiscal management of categorical programs and capital projects.
- Carries out duties as a fiscal agent for the North Orange County Regional Occupational Program (NOCROP) and administrative unit for the Greater Anaheim Special Education Local Plan Area (GASELPA).
- Prepares financial data and participates in the preparation of legal documents required for external financing programs; maintains records and execute transactions necessary for legal compliance during implementation.
- Maintains records of expenditures, and income, assets, and liabilities; maintains a record of balances of all appropriations.
- Conducts special financial or statistical research or analytical studies to assist administration or the Board in formulation of new policies and planning of new or revised programs.
- Designs and provides training programs for District leadership, school, and department staff in areas of finance, including categorical program fiscal management, site cash handling, District funding sources, and internal controls.
- Participates in school functions and provide school administrative support for special activities; provides classroom presentations to students on finances as requested.
- Supports school and district goals and objectives by serving as a resource to and/or member of various district committees.
- Serves as resource to the District’s chief negotiator for collective bargaining for the purpose of projecting an analyzing the financial implications of proposals and agreements, whichThis could entail active participation in negotiations.
- Prepares financial statements and reports to the Board of Trustees and all regulatory and grantor agencies, in compliance with legal and grantor agency requirements and good business practices.
- Prepares agenda items and exhibits for Board meetings; responds to board member inquiries on financial activities; attends Board meetings upon request.
- Recommends goals and objectives; monitors and reviews existing and proposed legislation related to school finance and other business factors; assists in the development of policies and procedures; periodically revises and updates current policies and procedures.
- Conducts internal investigations of financial activities as assigned; provides analysis and report of study findings.
- Evaluates services to determine effectiveness in meeting objectives.
- Serves and participates on external committees.
- Attends meetings conferences for purpose of maintaining professional knowledge and to represent the District.
- Performs other financial/project activities as assigned.
KNOWLEDGE AND ABILITIES
- Budget, accounting and fiscal procedures and methods.
- Auditing and fixed asset control procedures.
- Basic financial analysis and research procedures.
- Legal provisions and requirements involved in the accounting of school district funds.
- Principles and practices of administration, supervision and training
- Organize, direct and implement a comprehensive accounting program of a school district.
- Prepare clear and concise financial reports and statements.
- Perform basic financial analysis and research procedures.
- Select, supervise, train and evaluate assigned staff.
- Understand and follow oral and written instructions.
- Communicate effectively both orally and in writing.
- Establish and maintain cooperative and effective working relationships with those contacted in the course of work.