Under the direction of the Director of Purchasing and Central Services, plan, organize, supervise and participate in District warehousing operations and distribution activities including receiving, processing, storing and issuing of District supplies, equipment and mail; assure District sites receive timely deliveries; train and evaluate the performance of assigned staff.
Incumbents in this class participate in the planning, organization and overseeing of the daily operations and activities of the Districts’ centralized warehouse. Incumbents directly supervise staff involved in shipping, receiving, storing and issuing of materials, commodities, or equipment and participate in the daily warehousing activities. Incumbents participate in resolving issues regarding damaged items, incomplete or partial vendor shipments, tracking lost or missing shipments and the authorization of payments to vendors.
The classification specification does not describe all duties performed by all incumbents within the class. This summary provides examples of typical tasks performed in this classification.
Plans, organizes, supervises and participates in District warehousing operations and distribution activities; assures supplies, materials, equipment and mail are delivered in a timely manner; schedules warehouse and delivery activities; supervises and participates in the receiving, unloading and inspection of shipments for damage and conformity to purchase order specifications and packing slips; prepares, maintains and submits a variety of records, logs and reports related to the operation of the District warehouse; participates in filling orders and preparing pallets; stacks materials; fills and distributes work orders or other requests; sorts and places materials or items on racks, shelves or in bins in accordance with established procedures; supervises and participates in the preparation of materials for shipment; coordinates the storage functions of the warehouse; determines proper location of supplies to allow for maximum space utilization; oversees the maintenance of the warehouse to assure clean, orderly, safe and secure operations; arranges for equipment repairs; coordinates and participates in the performance of periodic and annual physical inventories; conducts physical inventories; maintains inventory of warehouse equipment and supplies; submits requisitions for supplies as necessary; supervises the identification and marking of capital equipment for inventory and record maintenance; coordinates the storage, maintenance, and proper handling of District records as they are related to records retention; assists in gathering and disposition of records and surplus materials; monitors, coordinates, and supervises the District surplus and excess item program; analyzes operations and recommends improvements to assure a safe work environment; makes recommendations regarding proper storage, inventory and warehousing procedures and improvements in warehouse efficiency; operates a vehicle and a variety of warehouse equipment including forklifts, pallet jacks, dollies and postage meters; drives a vehicle to various sites as needed; certifies District employees in the operation of forklifts as assigned by the position.
Mail Room Operations
Supervises and oversees all mailroom activities including scheduling, assigning and participating in routine and special deliveries of supplies, mail, materials, equipment and furniture; prepares inter-office deliveries and bulk mailings; oversees proper filling, marking and delivery of shipments between schools, District office and offsite facilities as required.
Resolves delivery problems, including storage claims, and adjustments; contacts vendors regarding shortages, damaged goods or other discrepancies; contacts local freight and transports agencies to arrange shipment; responds to and assigns emergency service requests; communicates with administrators, personnel and outside organizations to coordinate activities, resolve issues and exchange information.
Trains and evaluates the performance of assigned staff; interviews and selects employees and recommends transfers, reassignments, termination and disciplinary actions; prepares schedules and staffing assignments to assure proper coverage; maintains employee absence records.
Monitoring and Controlling Resources
Assists in the preparation of the annual department budget; assigns budget numbers and authorize payment to vendors; operates a computer and assigned software to input data and generate reports; performs related duties as assigned.
Principles and practices of a stores warehouse, using a computerized program.
Warehouse operations, procedures, equipment and terminology.
Use and terminology of requisitions, purchase orders, invoices and other warehouse documents.
District organization, operations, policies and objectives.
Principles and practices of supervision and training.
Methods of storing equipment, materials and supplies.
Proper methods of loading and unloading of trucks.
Space utilization and inventory techniques.
Operation of warehouse equipment including forklifts, hand trucks and pallet jacks.
Health and safety regulations.
Advanced mathematical related to inventory control.
Traffic laws, defensive driving techniques and rules of the road.
State regulations regarding the training and certification of forklift operators.
Operation of a computer and assigned software.
Interpersonal skills using tact, patience and courtesy.
Applicable laws, rules and regulations related to warehouse operations.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Oral and written communication skills.
Proper lifting techniques.
Plan, organize, coordinate, supervise and participate in the operations and activities of a computerized central warehouse and delivery system, including analyzing and utilizing methods of storage and delivery for a wide variety of books, materials and equipment.
Receive, store, ship and deliver materials, mail, supplies and equipment to various locations.
Train, supervise and evaluate assigned staff.
Operate a forklift, pallet jack, hand truck and other equipment utilized in the warehouse.
Utilize space efficiently and effectively.
Take inventory and maintain accurate control systems.
Develop delivery schedules.
Operate a computer and assigned software.
Understand and follow oral and written instructions.
Communicate effectively both orally and in writing.
Establish and maintain cooperative and effective working relationships with others.
Prioritize and schedule work
Maintain records and prepare reports related to assigned activities.
Observe legal and defensive driving practices.
Observe health and safety regulations.
Add, subtract, multiply and divide quickly and accurately.
Employees in this classification stand, walk, sit, may lift and carry up to 50lbs., over 50lbs with assistance, carry, push/pull, maintain balance, stoop/bend, bend repeatedly, reach over head, repetitively use fingers, repetitively use wrists or hand in a twisting motion or while applying pressure, use both hands/legs simultaneously, have rapid mental/muscular coordination, speak clearly, hear normal voice conversation, have depth perception, color vision, distinguish shades, see small details, see long distances, operate mobile motorized equipment, drive a vehicle, use a computer and a telephone.
Employees in this classification work both inside and outside, in temperatures above 90º and below 50º, in changing temperatures, with sharp objects, dust, chemicals, odors, machinery with moving parts, moving vehicles, ladder/scaffolding, exposed to minor contagious illnesses (colds, flu, etc.), in direct contact with the public, other District staff, in the absence of direct supervision with constant interruptions and tight deadlines.