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Performs specialized and technical duties in the ordering of materials, supplies, and equipment in assigned categories; prepares and develops specifications for bids.
DISTINGUISHING CHARACTERISTICS BETWEEN CLASSES
A Buyer purchases a variety of standard school supplies, materials, services, and equipment.
The Director, Procurement and Contract Services performs supervisory duties and administers the work of the Purchasing Department.
A Purchasing Agent organizes, coordinates, and participates in the acquisition of equipment, materials, supplies and services; supervises and evaluates personnel. Develops specifications, advertises for bids, solicits quotations, analyzes bids and quotations received, prepares contracts and recommends awarding of contracts and placing of purchase orders.
A Senior Buyer performs the more complex buying and purchasing of school supplies, materials, services and equipment, including the preparation of complete bid packages. The position assists with the supervision of other purchasing activities and trains new staff members.
SUPERVISION RECEIVED AND EXERCISED
General supervision is provided by the Director, Procurement and Contract Services.
Direction is provided to clerical personnel.
EXAMPLES OF DUTIES
Prepares and receives formal bids in assigned categories utilizing a computer; tabulates and recommends award of bids; prepares and distributes addendums when specifications are changed.
Provides guidance to purchasing department clerical staff; distributes work to appropriate staff members.
Issues purchase orders; secures prices by telephone, fax, and correspondence; determines the best source, including availability and shipping/delivery information.
Reviews requisitions for the purchase of materials, supplies and equipment, as assigned.
Meets with vendors to view product demonstrations; evaluates products and advises companies of
District's acceptance or rejection; observes equipment demonstrations in the field, as needed.
Maintains standard lists of supplies for assigned categories using computer spreadsheets; calculates totals and submits figures for budget purposes.
Working with Accounts Payable, contacts vendors by mail or telephone regarding discrepancies in invoices, statements, or deliveries.
Reviews purchasing procedures and specifications with responsible District personnel and committees.
Develops and maintains records, files, and catalogs.
Performs related duties, as assigned.
Two years of increasingly responsible experience in public procurement, preferably in a school district or other public institution.
Specialized coursework in purchasing, accounting or other related field.
Written and oral proficiency in a second language.
LICENSE OR CERTIFICATE
Possession of a valid State of California Class C driver's license.
Public procurement and the Public Contracts Code.
Education Code provisions regarding school district purchasing policies and procedures.
Basic purchasing procedures, terminology, inventory control, and warehousing methods and practices.
Types and sources of supplies, materials, and equipment commonly used in a school district.
Methods of preparing and interpreting standard lists and organizing computer generated reports.
Methods of preparing simple maintenance and lease agreements.
Market practices and trends.
Modern office practices, procedures, and equipment including computer technology.
Technical aspects of field of specialty.
Basic research methods.
Exercise sound judgment in the purchase of a variety of materials, supplies, and equipment.
Perform difficult or complex clerical work, which includes auditing, checking, and correcting purchasing records; develop computerized spreadsheets.
Prepare clear and concise specifications and reports delineating critical differences in requirements.
Operate a variety of equipment including a computer terminal and printer, typewriter, calculator, copier, and fax machine.
Establish and maintain cooperative working relationships with the public, vendors, and District employees.
Exercise tact, patience and courtesy, discretion and confidentiality during the course of work.
Communicate clearly in writing, on the telephone, and in person.
Train and provide work direction to clerical support staff.
Develop and maintain accurate records and reports.
Make arithmetic calculations quickly and accurately.
Work independently with little direction.
Analyze situations accurately and adopt an effective course of action.
Plan and organize work; meet schedules and time lines.
Drive a personal or District vehicle to conduct work, as needed.
Be insured at standard vehicle liability and property damage insurance rates, and maintain insurability.
Additional Salary Information: $4,076.00 (step 1) - $5,738.00 (step 8) Monthly
Listed salary amounts indicate the first and last steps of the range for the position. New employees start at the first step. The last step (maximum) is generally reached after 6 1/2 years of successful job performance. Probationary Period: 130 days of paid service.
Internal Number: 2033
About Glendale Unified School District, CA
The Glendale Unified School District is among the largest suburban school Districts in the San Gabriel Valley. The District is governed by a five-member Board of Education and employs approximately 1,400 certificated and 1,200 classified employees. The District’s total operating budget exceeds $214 million.
Our transitional kindergarten through 12th grade enrollment is more than 25,000 students. The District includes Glendale, Montrose, unincorporated areas of La Crescenta, and portions of La Canada.
The Glendale Unified School District has fifteen K-6 elementary schools, five K-5 elementary schools, four middle schools, four comprehensive high schools, one alternative high school, and an extensive child development program. The District also maintains a Central Administration Office.