Work Schedule: Monday - Friday, 8:00 am - 5:00 pm (Schedule and shift are subject to change in accordance with department needs.)
Receives, audits, records, and calculates employee time sheets and time cards; inputs, updates and maintains data on employee payroll records, sick leave, vacation, and workers' compensation; posts, revises and audits payroll records.
Prepares a variety of payroll documents such as employment verifications, time records and similar fiscal documents in accordance with District, federal, state and County requirements; receives and audits various payroll documents for completeness, accuracy and appropriate authorizations.
Prepares, inputs, audits payroll data; distributes payroll warrants and other financial documents; researches and analyzes discrepancies making appropriate corrections; calculates and processes retroactive and special pay adjustments; maintains established deadlines.
Posts, adjusts, audits and balances various deductions such as taxes, benefits, insurance, voluntary deductions and other accounting clerical duties.
Responds and assists staff with inquiries and provides information related to laws, rules, regulations, contracts, and other documents governing payroll; resolves payroll issues with employees.
Maintains a variety of financial and statistical records and files related to payroll; obtains, verifies and posts information as necessary; reviews, checks and verifies a variety of payroll-related records and documents; processes payroll direct-deposit requests from employees.
Coordinates payroll activities and operations with other departments, staff, and governmental agencies as necessary; researches and prepares data in response to inquiries from staff and governmental agencies.
Trains and provides work direction to others as directed.
Learns and applies emerging technologies and advances as necessary to perform duties in an efficient, organized, and timely manner.
Performs related duties as assigned.
Primary Purpose: This position is responsible for performing specialized, complex and technical duties related to the preparation of the District’s payroll including compiling, auditing, and processing a variety of payroll documents in accordance with applicable federal, state and County requirements.
Working Relationships: The Payroll Specialist maintains frequent contact with various departments, staff and outside agencies related to payroll administration and employment issues.
Knowledge, Skills, and Abilities: Knowledge of on-line computerized payroll systems
Knowledge of principles and techniques involved in payroll preparation, monitoring and control
Knowledge of labor and bargaining unit contracts
Knowledge of applicable sections of State Education Code and other applicable laws
Knowledge of bookkeeping principles and record-keeping techniques
Knowledge of modern office practices, procedures and equipment
Knowledge of correct English usage, grammar, spelling, punctuation and vocabulary
Knowledge of various software applications
Ability to perform mathematical calculations quickly and accurately
Ability to compile, analyze and verify numbers, data and financial and statistical information
Ability to read, interpret, explain and apply various federal, state and local guidelines or other information pertaining to District payroll
Ability to operate a variety of office equipment such as calculator, computer, copiers, etc.
Ability to analyze situations accurately and adopt an effective course of action
Ability to plan, organize and prioritize work
Ability to work independently with little direction
Ability to meet schedules and time lines
Ability to work confidentially with discretion
Ability to understand and follow oral and written directions
Ability to communicate effectively, both orally and in writing
Ability to establish and maintain effective working relationships with others
Special Requirements: Coursework must be verifiable on a legible transcript.
Minimum Qualifications: High school diploma or GED, supplemented by college courses in accounting and/or financial record keeping.
Minimum three (3) years administrative experience, payroll and/or accounting experience.
Commitment to diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff.
Desirable Qualifications: Payroll experience in a Community College or School District.
Working Conditions: College or District office environment; subject to sitting for long periods at a time (up to 2-3 hours). Repetitive use of upper extremities including hand coordination activities.
Salary Range: $4,240 - $5,139 per Month
Number of Vacancies: 2
Commitment to Diversity:
Posting Number: 2015223P
Open Date: 01/29/2018
Close Date: 2/21/2018
Special Instructions Summary: This is a classified position subject to a one-year probationary period. Initial salary placement will be determined by the Office of Human Resources in accordance with Board Policy and is not negotiable. The applicant selected for the position will be required to provide identification and employment eligibility as outlined in the Immigration Reform and Control Act. NOCCCD will not sponsor any visa applications.
The District may choose to fill one or more positions from this recruitment within the same fiscal year or 8 months, whichever is longer.
To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate “N/A” (not applicable). Do not use terms such as “see resume” or “see attached”.
The minimum required number of references for this position is three (3).
All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. Possession of the minimum qualifications does not ensure an interview.
Reasonable accommodations for applicants with disabilities may be requested by calling (714) 808-4821 at least three business days in advance of the scheduled examination/interview date.
Evaluations of foreign degrees and/or coursework are required. See our website at http://www.nocccd.edu/minimum-qualifications for information regarding evaluation of foreign degrees.