Under the direction of the Assistant Superintendent, Business Services, plans, organizes, controls, and directs the purchasing, stores warehouse, inventory control, and publications functions of the District; supervises and evaluates the performance of assigned staff.
Plans, organizes, supervises, and monitors the operation of the Purchasing Department, assuring that all transactions and procedures are in compliance with State law and District policy; prepares or supervises preparation of specifications for routine maintenance agreements, supplies, equipment, and services; works with other department heads, technical staff, and/or consultants to develop specifications for technical equipment or specialized construction or maintenance agreements.
Prepares or oversees the documents for the formal bid process, including advertising projects, holding pre-bid meetings, opening and analyzing bids, and preparing recommendations to the Board of Education for the awarding of bids; secures and records bonds for services and/or construction contracts; checks insurance coverage and researches prior claims against companies; implements and oversees the pre-qualification process of contractors/subcontractors for projects over $1 million dollars.
Works with the County purchasing consortium to participate in developing and administering group bids.
Reviews vendor contracts and agreements for appropriate language and conditions; monitors performance of vendors for adherence to terms of contracts.
Provides technical advice on purchasing to Assistant Superintendent of Business and assists in the formulation of related policies and procedures.
Prepares contracts, agreements, and purchase orders for Board approval using models provided by legal counsel, the San Diego County Office of Education, or other approved sources.
Supervises the processing of all requisitions and purchase orders; oversees maintenance contracts for District equipment.
Implements and oversees operation of automated purchasing systems.
Develops equipment lists for schools, working with Principals, Maintenance & Operations staff, and suppliers to ensure appropriate standards; assists Principals in equipping new facilities; manages the process for determining and maintaining the list of district standard materials and equipment, working with applicable Business Services Division staff, purchasing department staff, and vendors; advises Principals, administrators, and staff members of various departments on purchasing issues, processes, and regulations.
Directs and coordinates warehouse, related inventory, and mail functions with the Stores/Warehouse Supervisor; directs and coordinates publication and related distribution activities with the Print Shop staff.
Manages the District capital equipment and inventory programs including management of inventory control and record-keeping activities; coordinates the transfer and redistribution of equipment; manages surplus property sales and disposal activities.
Prepares preliminary annual budget for the department; analyzes and reviews budgetary and financial data for various units and monitors and authorizes expenditures in accordance with established limitations and priorities.
Supervises, trains, monitors, and evaluates assigned staff.
Operates a computer and other office equipment.
Performs other duties as assigned.
Typical Background: At least four years of professional level purchasing experience, including at least two years of supervisory and of public sector or school district experience. Experience should include responsibility for conducting regulated formal bid processes and for implementing, maintaining, and or using automated purchasing systems. A college degree in business or public administration, procurement, or a related field is highly desirable.
Licenses and/or Certificates: Possession of a valid California Class C driver’s license and use of an automobile or proof of an equivalent mode of personal transportation is required.
Additional Salary Information: Education Stipend: Doctoral or Master's Degree $1500 per year
21 Paid Vacation Days; 15 Holidays
The Escondido Union School District serves approximately 17,000 students in grades K-8 and State Preschool. It has 17 elementary schools, one community day school, and five middle schools on a modified traditional schedule. The District employs over 1100 certificated employees and approximately 750 classified and 110 hourly Noon Time Supervisors.
For an open competitiv...e job opportunity, all applicants must submit a regular District employment application through our on-line application system at www.edjoin.org. Application requirements such as additional documentation and/or certifications will vary by job classification. Applications and any required materials must be submitted by the filing deadline. All materials must be submitted electronically via ED-JOIN. Due to our online screening process, hard copies will not be accepted.
All applications will be screened on the basis of the appropriate experience, education, and training for the position. The best-qualified candidates will be invited to participate in technical and personal fitness assessments. Candidates successfully completing all phases of the application and examination process will be ranked on the appropriate eligibility list according to total examination score. The list is normally in effect for one year. Candidates whose scores place them in the top three ranks will be invited to participate in final interviews with the hiring administrator.