Business Manager - Other, Business Manager – Purchasing
4 Year Degree
Santa Monica-Malibu Unified School District is seeking a highly effective leader to oversee and direct our Purchasing team. The ideal candidate will possess a solid background in school district business management, and will have a track record that demonstrates all or most of the following attributes:
Proven ability to lead and motivate a diverse staff
Excellent oral and written communication skills
Successful completion of college-level coursework in Contract Law and/or Business Law
Thorough understanding of Public Contract Code and state and local regulations, policies and procedures
The Santa Monica-Malibu Unified School District is headquartered in Santa Monica and serves the coastal communities of Santa Monica and Malibu. It is located in Los Angeles County and serves 11,000 students in preschool through 12th grade in 10 elementary schools, two middle schools, one middle / high school, one comprehensive high school, a continuation high school and a K - 8th grade alternative school. The district is also home to 11 early childhood education centers and an adult school.
Your choice of medical, dental and vision insurance plans
Optional participation in HSA plan (Section 125)
PERS (retirement pension)
24 paid vacation days (annual)
Up to 16paid holidays
13 paid sick days (annual)
Educational degree stipends
BASIC FUNCTION: Under general direction from the Assistant Superintendent of Business and Fiscal Services, plan, organize, monitor and direct the activities and operations for District Purchasing, Print Shop and Mail.
Provide leadership and direction and assume full management responsibility for Purchasing Department services and activities including the Print Shop and District Mail.
Train, motivate, counsel and evaluate department personnel; work with staff members to develop and improve upon skills and abilities.
Sign purchase orders and review for accuracy and adherence to District policies and procedures.
Work with legal counsel to interpret, apply and explain federal, state and local laws, rules, regulations, policies and procedures.
Direct the preparation and maintenance of a variety of narrative and statistical reports, records and files related to purchasing activities and personnel; maintain records on vendors, purchase orders, purchase history and related records.
Monitor, coordinate and manage contract services; develop RFP's, RFQ's, bids, and public work projects.
Review and analyze the annual preliminary budgets for the Purchasing Department, District Mail services and Print Shop; control and authorize expenditures in accordance with established limitations.
Review contracts for accuracy and content, including maintenance, service and construction documents and leases for various departments prior to execution.
Plan and compile bid specifications and requests for proposals for equipment and public works contracts; maintain positive working relationships and negotiations with vendors.
Communicate and coordinate with District administrators, contractors, staff, and the community regarding purchasing matters; represent the department at District and outside meetings and activities; facilitate meetings as needed.
Provide technical expertise to senior management and the Board of Education; compile, organize, prepare and present department reports, Board agenda items, and other documents as needed.
Explain and ensure compliance with federal, state and local regulation and Board Policies and Procedures.
Plan, schedule and conduct the District's fixed asset control inventory by identifying surplus property and equipment at all District sites and facilities; dispose of obsolete equipment in accordance with District Board policy.
Conduct research and provide resolution to difficult and sensitive inquiries and/or complaints from department staff, District personnel, and outside agencies.
Assist as needed in the formulation and development of District policies, procedures and programs.
Perform related duties as assigned.
Planning, organization and direction of the purchasing, print shop and mail functions of a school District.
Principles and practices of Public Contract Code (PCC) and District Board Policy.
Cost and price analysis and negotiation techniques.
Sources of supply, commodity markets, marketing practices and commodity pricing methods and differentials for public education entities.
Product quality identification and standards.
Budget oversight and revenue management techniques.
Oral and written communication skills.
Principles and practices of leadership, administration, supervision and training.
District Board Policy and applicable federal, state and local laws, codes, regulations, policies and procedures.
Provide administrative and professional leadership and direction.
Establish and maintain effective working relationships with others.
Facilitate bidding process and effectively apply negotiation tactics to obtain best price and quality.
Assure compliance with District purchasing guidelines, policies and procedures.
Supervise, coach and evaluate the performance of assigned staff.
Communicate effectively orally and in writing.
Operate modern computer hardware and business software
Learn to operate District's purchasing software and other programs as needed.
Analyze situations accurately and implement an effective course of action.
Meet multiple deadlines; accurately project Department time lines.
Work independently with little direction; plan and organize work of the Department.
Interpret and prepare comprehensive narrative and statistical reports.
Maintain reports, files, and other records in an organized and accessible fashion.
MINIMUM QUALIFICATIONS: EDUCATION: Bachelor's degree from an accredited institution in purchasing, business administration or related field.
EXPERIENCE: Five (5) years of directly related professional purchasing experience including at least two (2) years in a supervisory role. K-12 public school district experience strongly preferred.
EQUIVALENCY: Additional experience beyond the required five (5) years, when combined with an approved certificate from an accredited institution AND a Bachelor's degree in any area, may be substituted for the requirements listed above.
LICENSES AND OTHER REQUIREMENTS: Valid Class C driver's license and use of a personal automobile.
The Santa Monica-Malibu Unified School District is headquartered in Santa Monica and serves the coastal communities of Santa Monica and Malibu. It is located in Los Angeles County and serves 11,000 students in preschool through 12th grade in 10 elementary schools, two middle schools, one middle / high school, one comprehensive high school, a continuation high school and a K - 8th grade alternative... school. The district is also home to 11 early childhood education centers and an adult school. The first classroom opened with 52 students in March 1876. SMMUSD's annual budget for the 2016-17 school year is $150 million.
U.S. News and World Report has named both Santa Monica High School and Malibu High School as Top High Schools in the nation and state, awarding a silver medal to Samohi with the ranking of 606 in the nation and 105 in the state and a gold medal to Malibu High School for rankings of 279 and 45, respectively in 2017.
Three schools have been recognized as National Blue Ribbon Schools: Edison Language Academy, Will Rogers Learning Community and Lincoln Middle School. Lincoln Middle School has earned the Gold School designation in 2015 and is one of nine schools recognized as a California Distinguished School. The others are: Franklin, McKinley, Roosevelt, Will Rogers, Webster and Point Dume elementary schools and Malibu and Santa Monica high schools.
The SMMUSD Mission Statement, Extraordinary achievement for all students while simultaneously closing the achievement gap, guides the work of the Excellence through Equity plan that includes the following three priorities: All graduates are ready for college and careers; English learners will become proficient in English while engaging in a rigorous, standards-aligned curriculum and all students engage in schools that are safe, well-maintained and family-friendly.
Students attending Santa Monica High School and Malibu High School have a graduation rate of about 95%, with the majority of students moving forward with post-secondary education options.
Extra-curricular programs including visual and performing arts and athletics at the high school level are focal points within each campus. Students begin their visual and performing arts instruction in elementary school and access continues through high school.
The district is currently developing a Career Technical Education program, along with a growing Science, Technology, Engineering and Math (STEM) options to meet the demands of 21st century careers.
SMMUSD is proud to be supported by the Santa Monica-Malibu Education Foundation. The Education Foundation is an independent 501(c)(3) nonprofit organization that exists solely to raise funds for programs in SMMUSD. Each year, annual donations and the Ed Foundation’s endowment fund millions of dollars of programs for students, including visual and performing arts, STEM, instructional assistants, student wellness, library support and other enrichment programs.
The communities of Santa Monica and Malibu have approved two bonds in recent years for the modernization, technology and safety updates of schools. Measure BB was approved in 2006 for $268 million and Measure ES in 2012 for $385 million. Local voters also passed Measure Y/YY in 2010 and Measure GSH/GS in 2016, along with Measure R parcel tax in 2008. The district appreciates the support of the communities it serves.