Under the direction of the Associate Superintendent, Business Support Services, plan, organize, supervise and participate in the payroll management and reporting activities and functions; coordinate and direct complex and specialized tasks related to district-wide payroll operations; assist in monitoring position control; assure compliance with all federal, state, county, and district legal policies and requirements providing timely and accurate payroll production; train, supervise and evaluate job performance of assigned staff. Lead and/or support the District’s continual improvement and implementation of PeopleSoft Enterprise Resource Planning (ERP) system.
Plan, organize, control and direct the payroll functions and activities of the District; oversee the maintenance of employee payroll records, the computation of payroll data and related employee deductions. E
Establish and maintain strict payroll controls, schedules, and timelines; train and supervise staff to ensure timely and accurate payroll processing and monitoring. E
Manage, monitor, and assist payroll office staff in the timely entry and processing of all District payroll time sheets, additional payments, general deductions, tax withholdings, and direct deposits. E
Audit payroll records for accuracy and departmental consistency including insurance payments, monthly payroll payments, alternative retirement plans, payroll registers, monthly leave reports and others; maintain records and control receipts and disbursements of compensation funds paid to employees. E
Provide technical expertise, solve a variety of payroll issues, and respond to questions or complaints from employees and bargaining units. E
Compute and prepare documents pertaining to quarterly and annual tax reports; reconcile and prepare annual W-2s. E
Assure employee withholdings (savings plan, garnishments, union dues, etc.) are remitted accurately and timely. E
Prepare or coordinate the preparation of annual sick and vacation accumulation reports. E
Assist in providing information for collective bargaining and the implementation of negotiated salary increases as directed. E
Assist in monitoring position control in compliance with District procedures. E
Work closely with Personnel Support Services and Business Support Services to ensure that employees are paid correctly, charged to the proper accounts, and validation of records is completed between the Personnel, Payroll and Finance departments. E
Lead, coordinate and support the District’s PeopleSoft implementation team ensuring that HR, Finance, and Payroll are utilizing the ERP maximally to their respective and collective benefit. E
Interface with the County Office as needed to ensure effective and efficient PeopleSoft operations. E
Assist in implementing, developing and monitoring automated human resources and fiscal information systems; assist in resolving system errors and updating programs to make processes more efficient and accurate as a payroll subject matter expert. E
Oversee and promote systematic, efficient, automated reporting of data; analyze data and prepare and maintain a variety of records and reports related to payroll activities, staff and operations. E
Assist and monitor budget projections and control expenditures for the Payroll department. E
Supervise and evaluate the performance of assigned staff; interview and select employees and recommend transfers, reassignment, termination and disciplinary actions; plan, coordinate and arrange for appropriate training of subordinates. E
Provide technical expertise, information and assistance to the Associate Superintendent regarding assigned functions; assist as needed in the formulation and development of policies, procedures, reference manuals, and programs. E
Communicate with other administrators, District personnel and outside organizations to coordinate activities and programs, resolve issues and conflicts and exchange information. E
Attend a variety of meetings to maintain current knowledge of legislation, legal codes and regulations; conduct and facilitate meetings; represent the District at various meetings and in court under subpoena for payroll records, for unemployment claims, and in small claims court; participate on assigned committees. E
Operate a computer, related software and information systems, and other office equipment as assigned. E
Perform related duties as assigned.
At the end of some of the duty statements, there is an “E” which identifies essential duties required of the classification.
KNOWLEDGE AND ABILITIES:
Applicable laws, codes, regulations, labor contracts and procedures pertaining to the processing of District payrolls.
Accounting, fiscal procedures, and computerized payroll principles.
Report writing techniques.
Payroll bookkeeping, record keeping, and filing techniques.
Payroll preparation and verification procedures.
Organizational development principles and practices.
PeopleSoft and/or other ERP system.
Modern office practices, procedures, programs, and equipment.
Information systems linking payroll, human resources, position control, budgeting and accounting systems, including integrated software for employee absence management.
Budgeting procedures and techniques.
Oral and written communication skills.
Principles and practices of effective supervision and training.
Interpersonal skills using tact, patience, and courtesy.
Maintain current knowledge of applicable provisions of federal and state laws and district rules and regulations.
Train, supervise and evaluate the performance of assigned staff.
Communicate effectively both orally and in writing.
Read, interpret, apply and explain rules, regulations, policies and procedures.
Establish and maintain cooperative and effective working relationships with others.
Analyze situations accurately and adopt an effective course of action.
Perceive organizational implications of recommendations and conclusions.
Prepare comprehensive narrative and statistical reports.
Direct the maintenance of records and reports related to assigned operations and activities.
Meet schedules and time lines.
Plan and organize work.
Work independently with little direction.
Work confidentially with discretion.
Prepare and maintain a variety of computerized records and reports.
Operate a computer, related software programs and information systems, and other office equipment.
EDUCATION AND EXPERIENCE:
Bachelor’s degree in accounting, business administration or related field and five years’ responsible payroll experience in an integrated human resources, payroll, and financial ERP environment, including three years in a supervisory capacity. Additional years of experience or education may be substituted to meet the minimum qualifications. Public school payroll accounting experience is preferred. Experience with PeopleSoft or similar payroll system is preferred.
Additional Salary Information: Health benefits plan including dental, vision and life insurance are available to management level positions. In addition to sick leave, managers are paid for 15 holidays and 26 vacation days.
Located in northern San Diego County, the Poway Unified School District is a national leader in preschool through grade 12 public education serving as a gateway to its 35,500 students’ future. The District hires, retains, and supports the highest quality staff from diverse backgrounds to ensure its students’ learning. The District uses its resources to achieve extraordinary results, and seeks bot...h practical innovations and continuous improvements to the learning environment for students, parents, and staff. The District develops working partnerships with parents and the community to support its mission.