The job of Assistant Superintendent, Chief Business Official is done for the purpose/s of planning, developing, coordinating, implementing, directing, and evaluating a variety of business, financial, facilities, risk management, maintenance and operations, and services to school districts and the San Diego County Office of Education in order to serve the students of San Diego County.
Plans, directs, and supervises the Business Services Division, including District Financial Services, Internal Business, Facilities Planning, Maintenance and Operations, and Risk Management; confers with staff on individual school district finance problems, business applications, program planning, and other matters.
District Financial Services includes Business Advisory Services, Legal Advisory Services, Pupil Accounting, Commercial Warrants & Accounts Payable, and Retirement Reporting
Internal Business includes Budgeting & Accounting, Payroll, Payroll Audit, Accounts Receivable, Inventory, and Purchasing
Facilities Planning includes the School Maintenance Consortium and the Facility & Energy Management Consortium
Maintenance and Operations includes transportation, maintenance, warehousing, mail services, custodial services, and compliance with disaster and emergency mandates
Risk Management includes Employee Assistance Services, the Fringe Benefits Consortium, the Joint Powers Authority, and Loss Control Services
Meets periodically with all direct reports.
Budgets and allocates funds to the sections of the division; reviews and approves department communication and operating strategies; monitors effectiveness of programs provided; reviews, plans, and evaluates program activities and assures responsiveness to San Diego County Office of Education objectives and priorities.
Participates as a member of the Superintendent’s Strategic Leadership Team in the overall planning and direction of County Office functions and services; advises the Superintendent regarding use of resources, priorities, program opportunities, and methods to enhance the delivery of programs and support services.
Maintains, updates, and interprets systems to ensure compliance with requirements of the Education Code and other legal codes and statutes.
Supervises the administration of District Financial Services, auditing programs, and legal advisory services, and supervises preparation of documents for district payroll, retirement activities, and auditing of warrants.
Assures compliance with LCAP and AB 1200/2756 budget approval, oversight, and monitoring activities for local school districts; coordinates the review of recommendations in school district audits and action taken on exception items.
Serves as a liaison and coordinates activities between school districts and the business units of the California Department of Education in the areas of business and payroll.
Coordinates the development and implementation of budget, accounting, payroll, and retirement data processing systems for the school districts with Integrated Technology Services to ensure maximum effectiveness and utilization of the business systems by school districts.
Serves as advocate for San Diego County districts in the business services area; confers and collaborates with school district representatives on business matters and fiscal issues impacting California schools.
Coordinates activities and serves as staff to the County Committee on School District Organization regarding trustee area elections, unification, and transfers of school district territory.
Serves on a variety of internal and external committees, including the Superintendent’s Cabinet, Legislative Task Force, and statewide school business committees; serves as the primary contact on behalf of the Business Services Division and/or the County Office to State and Federal officials as requested.
Supervises and evaluates the performance of assigned staff; interviews and selects employees and recommends transfers, reassignment, termination, and disciplinary actions; plans, coordinates, and arranges for appropriate training and development of subordinates.
Participates in and supports the collective bargaining process between the County Superintendent and exclusive bargaining units.
Makes presentations to associations, community groups, and others regarding County Office matters and assigned subject or program areas.
Attends various professional meetings to remain current concerning trends in the field.
Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
Job Requirements: Minimum Qualifications
Skills, Knowledge and Abilities
SKILLS are required to perform multiple, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include:
interpret and develop budget information;
utilize a variety of computer software; and
communicate effectively both orally and in writing.
KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read technical information, compose a variety of documents, and/or facilitate group discussions; and solve practical problems. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include:
principles, techniques and procedures of business administration, including public school budgeting and financial control;
general and governmental accounting;
facility development processes and funding alternatives;
budget preparation and control, applicable laws, codes, regulations and modern office management and procedures
Equity and diversity issues
ABILITY is required to:
Schedule activities; gather, collate, and/or classify data; and use basic, job-related equipment. work with data utilizing defined and similar processes and utilize job-related equipment
Demonstrate flexibility to work with others in a wide variety of circumstances;; and operate equipment using standardized methods.
Work with a wide diversity of individuals
Problem solving may be required to identify issues and select action plans
Independently inteprete Federal and State guidelines, interpreting and applying the provisions of laws and rules concerning business services policy
Establishing and maintaining effective working relationships
Understand the connection between finance and instructional programs
Maintain effective budgeting and financial control
Making decisions on business services issues
Explaining procedures and handling complaints
Prepare comprehensive narrative and statistical reports
Display tact and courtesy
Meet deadlines and schedules
Work as part of a team
Attend to detail
Responsibilities include: Servant leadership working under direct supervision of the County Office of Education Superintendent using standardized procedures; directing other persons within a small work unit; directing the use of budgeted funds within a work unit. Utilization of some resources from other work units may be required to perform the job's functions. There is a continual opportunity to have some impact on the organization’s services.
The usual and customary methods of performing the job’s functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine-finger dexterity. Generally the job requires intermittent sitting, walking, and standing to perform assigned tasks. This job is performed in a generally clean and healthy office enviro
Education: A Master’s degree in Accounting, Business, Public Administration, or a related field is required. Chief School Business Official certification is preferred.
Experience: 2 years as a CBO. Candidates must have a minimum of five (5) years of senior level administrative or management experience leading a variety of disciplines within the business functions of school district, municipal, state, or federal public agency. Successful experience using Oracle/PeopleSoft environment is highly desirable.
Equivalency: Any combination of education and experience equivalent to a Master’s degree in Accounting, Business, Public Administration, or a related field, and a minimum of five (5) years of administrative or management experience leading a variety of disciplines within the business functions of school district, municipal, state, or federal public agency, including
Deadline 8/18/2017 or until filled.
Resume, detailing education and experience Letter of Introduction Three current letters of recommendation Copy of CBO certification (preferred)