Business Manager - Other, Business Manager – Accounting, Business Manager – Chief Business Officer (CBO)
Under the direction of the District Superintendent, the Business Manager plans, organizes, directs, supervises, performs and reviews the fiscal and administrative operations of the District; assists the Superintendent in assuring compliance with applicable Education Codes and State and federal regulation; trains, supervises and evaluates assigned personnel.
Oversees, directs and coordinates activities in the areas of budget, financial and compliance reporting, and general accounting, including payroll employee benefits, accounts receivable, purchasing, accounts payable, student fundraising, student and employee data, cafeteria funds, IT infrastructure and systems, and maintains budgets for routine and deferred maintenance of sites.
Trains, supervises and evaluates the performance of assigned staff; interviews and selects employees and recommends transfers, and when necessary, terminations and disciplinary actions.
Responsible for the development of the District budget. Using Escape Financial and Personnel software and other analytical programs, prepares income and expense projections making adjustments as necessary, maintains and monitors cash flow projections and budget revisions throughout the year. Prepares reports for annual audit and Prop 39 audits, and Bond Oversight Committee, as well as yearly budget (and Projections) including preparing the LCFF, first and second interim reports, year-end close, and presents the related information to the Board of Trustees. Communicates details of the budget with site administrators and monitors expenditures. Manages TRAN, Bonds, and other district financial arrangements. Prepares all financial and accounting related reports such as the SACS, GANN Limit Calculations, J-90. Works with administration and staff on annual LCAP report. Administers all funding to meet the requirements of the State and Federal Government, and local County Auditor’s Office. Provides additional data as may be needed by the Superintendent.
Reviews and monitors preparation of payroll, time sheets, pay rate of employees, and monthly payroll warrants. Works with provider to determine plans and costs for district medical and liability insurance coverage, oversees the retiree insurance premium exchange; assures compliance with IRS, state and federal laws, and applicable sections of the state education code. Oversees Escape payroll and personnel management system.
Reviews and monitors accounts receivable and accounts payable documents and processing; reviews and approves coding of deposits and payments, assures accuracy of invoicing documents and the monthly board warrant list. Reviews all invoices, statements and bank reconciliations for accuracy. Participates in contract negotiations with vendors (auditor, SARC, professional services, and other mandated cost reimbursements such as E-Rate).
Responsible for Power School Student Data Base and Cal PADS systems, ensuring the integrity of data is accurate. Prepares attendance reports and oversees that data reflects the District’s unduplicated counts for special programs and services. Trains, supports and monitors school site personnel regarding student attendance software and record keeping and works with staff to maintain student date, SSID requests; produce the yearly CBEDS report.
Coordinates with site coordinator regarding student data required for various student assessments.
Oversees the District technology infrastructure and systems including supervision of staff, annual budget of services and equipment purchases. Must develop an understanding of district wide systems and obsolescence plans, and compliance with funding sources related to technology.
Oversees the fiscal operations of the cafeteria; reviews cafeteria expenditures, builds the budget; files State reports to generate state and federal funding for food services; works with the staff to prepare annual application and obtains Board approval. Ensures staff understand policies related to state and federally funded lunch programs, oversees the free and reduced meal applications, the lunch count system, participates in annual audit of the program and complies with federal and state program requirements. Oversees daily deposits, bank reconciliation, maintains clearing account, and preparation of monthly CNIPS reimbursements.
Prepares, in conjunction with superintendent and maintenance supervisor, the yearly deferred maintenance budget and 5-year plan. Oversees district facility use agreements and fee collections.
Oversees assigned accounts; administers the funds of assigned accounts including the transferring of funds from local accounts to the County Auditor's office; oversees bank accounts and reports discrepancies to appropriate administrators.
Oversees the purchasing operations of the District in areas related to account coding, budget, fiscal accuracy and bid requirements.
Attends various State and local meetings and workshops. Attends all meetings of the Board of Trustees. Responds to inquiries by Trustees, staff and the public regarding the budget and practices of the district. Performs related duties as assigned.
Generally Accepted Accounting Principles, FASB, GASB, Education Code and other applicable laws, rules and regulations related to assigned activities. Must know and have recent experience with Escape Financial and Personnel software systems as they pertain to the aforementioned duties. Must be capable of supervision and training of employees, budget monitoring/control, fund accounting terminology, concise oral and written communication skills, financial and statistical record keeping techniques, and other modern office practices and procedures.
Plan, monitor, oversee and perform the day-to-day fiscal and administrative operations of the District. Assist the Superintendent in assuring compliance with applicable Education Codes and State and federal regulations. Plan a diverse reporting schedule. Prioritize payroll, accounts payable, budgeting and year-end functions of the District. Develop diverse presentations for the Board, administrators and staff as appropriate. Maintain and administer record retention systems for fiscal and personnel records. Coordinate the review of budgets with superintendent and administrative secretary. Establish and maintain cooperative and effective working relationships with others. Communicate effectively both orally and in writing. Interpret, apply and explain rules, regulations, policies and procedures. Work independently with little direction. Meet schedules and time lines. Work confidentially with discretion. Interpersonal skills required: tact, patience, flexibility, and the ability to work in a collaborative manner with others in a small busy office.
Education and Experience:
Any combination equivalent to: associates degree in accounting, finance or related field and/or 3 years experience in accounting or related area. School accounting experience required. CBO certification preferred.
Small Office Environment
Dexterity of hands and fingers to operate a computer keyboard.
Sitting for extended periods of time.
Seeing to read a variety of materials, hearing and speaking to exchange information in person and on phone.
Detailed job description available on the website: www.hopesdk6.org
Any combination equivalent to: associates degree in accounting, finance or related field and/or 3 years experience in accounting or related area. School accounting experience required. Must know and have recent experience with Escape Financial and Personnel software systems.
District application, resume, and two letters of reference are required.
Applications Due by July 20, 2017 at 4:00 p.m.
Additional Salary Information: Starting Salary Dependent on Experience
Hope School District is a K-6 elementary district, located mostly within the western city limits of Santa Barbara, California. The district has three elementary schools, Monte Vista, Vieja Valley, and Hope School, with a total student population of 1,000. Student ethnicity is 58% Caucasian, 34% Hispanic, 3% Asian American, and 2% African American. Students consistently score at high levels on the ...state and national tests. Each school has a principal. There are 60 certificated staff members in the district, and over 100 classified employees. Special programs include: GATE, Speech Therapy, Title I, Special Education, Education Technology, Art, and Music. The district employs psychologists, reading specialists, and other support personnel.
The District Office staff includes the superintendent, business manager, accounting technician, and administrative secretary. The business manager position receives a contribution for medical, dental, and vision health insurance.