Plans, directs, oversees, and integrates the activities and operations of the Facilities and Operations department including planning, architecture/engineering, construction projects, maintenance, custodial services, and grounds keeping. Coordinates, facilitates, and monitors capital projects and other assigned activities with other departments and outside agencies.
Distinguishing Career Features
The Director is a senior management-level position with full operational responsibility for building maintenance, grounds & landscaping, custodial services, and construction serving all District facilities. The incumbent plans, evaluates and initiates programs to meet current and future District needs in each key area. Requires ability to modify or adapt systems or programs in order to meet ongoing procedural and technological change. Has full budgetary responsibility. Problem challenges are highly technical and tactical in nature, requiring the ability to sequence and integrate multiple projects and programs. The position is in continual contact with leadership at school sites, District administration, work crews, and outside contractors.
Essential Duties and Responsibilities
§ Establishes goals and objectives for facilities and maintenance and operations. Provides guidance to the Supervisors of Maintenance, Custodial, and Grounds Services, and personally directs and coordinates capital projects.
§ Participates with administrators in developing short-and-long range facilities plans. Directs and evaluates growth, classroom, office and public space needs. Develops proposals for space and site planning, optimizing use of existing resources.
§ Participates in discussions and planning for new construction and major renovations. Directs and participates in data gathering, coordinates architecture and construction management proposals, bids and projects, and develops management information and control processes to evaluate work-in-progress.
§ Serves as the District’s project manager and point of contact for independent contractors for large scale capital projects.
§ Monitors new and remodel construction programs including inspection of work-in-progress for major construction projects - including planning, design, oversight, and inspection of small construction and remodel projects.
§ Prepares work-in-progress reviews vis-a-vis the work plan for on-going construction programs. Meets with staff and outside contractors to review work-in-progress, identifying and resolving problems as they occur.
§ Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures. Assesses and monitors work load, administrative and support systems, and internal reporting relationships, and opportunities for improvement.
§ Ensures that all construction and remodeling complies with uniform building codes and regulations relating to school and public building construction. Establishes standards and suitability requirements for construction equipment, materials, and workmanship in areas including but not limited to concrete structures, fencing, play fields, painting, roofing, grading, drainage systems, electrical systems, interior structures, fixtures, and furniture.
§ Represents the department to other departments, advisory boards, and outside agencies. Explains, justifies and defends programs, policies, and activities. Negotiates and resolves sensitive, significant and controversial issues.
§ Establishes standards for level of service and monitors performance of Facilities personnel. Provides or coordinates staff training through the Maintenance Supervisor.
§ Plans, directs and coordinates, through subordinate level managers, department’s work plan. Meets with management and staff to identify and resolve problems. Assigns projects and programmatic areas of responsibility. Reviews and evaluates work methods and procedures.
§ Directs and participates in the development and administration of the department budget. Directs the forecast of additional funds needed for staffing, equipment, materials, and supplies. Directs the monitoring and approval of expenditures.
§ Provides staff assistance to the Superintendent, executive team, and the Board on matters relating to capital projects, maintenance and operations. Prepares and presents staff reports and other necessary correspondence.
§ Participates on a variety of boards and commissions. Attends and participates in professional group meeting. Maintains up-to-date knowledge of new trends and innovations in the fields of capital construction, maintenance, and plant operations.
§ Responds to and resolves difficult and sensitive inquiries from staff and the public.
§ Ensures that the District is in compliance with appropriate laws, codes, and regulations regarding construction, building safety, and safe work practices.
§ Directs, monitors, reviews, and implements safe work practices, handling of hazardous materials, and energy management training and surveillance programs.
§ Performs other duties as assigned that support the overall objective of the position.
Knowledge and Skills
The position requires advanced professional knowledge of the operational characteristics, services and activities of construction and engineering programs. Requires advanced professional knowledge of the principles and practices of structure design and construction project management. Requires skills in organization and management practices as applied to the analysis and evaluation of programs, policies and operational needs. Requires working knowledge of the role of financial management in facilities planning and maintenance and operations, including but not limited to financial performance analysis, budget preparation and administration. Requires in-depth knowledge of the principles of leadership, training, and performance evaluation. Requires a working knowledge of pertinent Federal, State, and local laws, codes and regulations affecting structural integrity of and access to facilities. Requires advanced math skill to perform forecasting and statistical/numerical analysis. Requires well-developed human relations skill to negotiate contracts and present reports to large audiences. Requires advanced language skill to prepare complex plans, reports, and correspondence. Requires skill in organizing work and building an effective team to respond to a high volume of service requests.
Requires the ability to plan, organize, direct and coordinate the work of management, professional, and trades personnel; delegate authority and responsibility; prepare and administer large and complex budgets. Requires the ability to allocate limited resources in a cost-effective manner; and the ability to sequence and execute a high volume of work projects. Requires the ability to administer large-scale capital projects and coordinate design and construction. Must be able to prepare clear and concise plans, proposals, and reports. Must be able to interpret statistics, trends, and forecasts. Must have the ability to read, understand, and interpret drawings, plans, blueprints, and specifications for building and grounds projects as well as the ability to prepare cost estimates, write construction or equipment specifications, and prepare bids.
Requires sufficient ambulatory ability to inspect premises, including some ability to bend, stoop, and walk in confined areas. Requires arm, hand, and finger dexterity to operate keyboard, pointing devices, and other office equipment. Requires sufficient visual acuity to read detailed drawings, observe work and construction, recognize words and numbers. Requires sufficient auditory ability to carry on conversations in person with large audiences, one-on-one, and over the phone.
Any combination equivalent to: A Bachelor’s degree or equivalent from an accredited college or university with major course work in construction management, engineering, architecture, industrial technology, or a related field; and 8 years of increasingly responsible experience that includes construction project management, and maintenance management.
Additional Salary Information: 14 days sick leave, 17 days vacation and $9,951.00 annually towards medical benefits.